S3P Student Data (Screens 1 and 2)

These screens contain most of the information that the University holds about you.  It is important that the information is correct and complete.  This page takes you through using S3P to update your details.

What we keep and why

Student Data 1 screen

This screen holds important personal information about you including contact details. When you register for the first time you may find that some of the fields have already been populated with data we have collected from you during the admission processes. However, it is important that you check that everything is correct and make any amendments as required.  We will ask you to check the data on this screen at the start of each academic year but please note that you can access S3P at any time during your studies and update your details if they change.

It is particularly important that we have up to date contact details for you. Please ensure that the personal e-mail address, mobile phone number and postal addresses are correct. We need your current home and term time addresses in case we need to send any correspondence to you as well as an emergency contact address (in case we need to contact a relative or friend if you become ill whilst at University or for any other emergencies). Please note that it is a requirement under University regulations that students should promptly notify a change of address by updating their details in S3P.

Once you have finished checking and amending the data press the save button at the bottom of the screen. If you have missed any compulsory fields these will be highlighted in red and you must go back and complete them before pressing the save button again.

Student Data 2 screen

You will only be required to check and amend the data on this screen when you first register with the University or if you start a postgraduate programme after completing undergraduate studies.

If you are a new undergraduate student who has completed A levels or equivalent qualifications before starting University these should be listed here. If anything is missing or incorrect please let us know by clicking on the ‘Qualifications enquiry’ button at the bottom of the screen. The key information we need is the level of the award, the subject and the date.

Postgraduate students should note that your previous qualifications will not be listed on this screen. As we will have asked you to supply evidence of your qualifications to us during the application process we do not need you to check this information. You only need to complete the ‘highest qualification before starting the course’ field by selecting the appropriate option from the dropdown list.

The remaining fields on the Student data 2 screen are key pieces of personal information which we are required to collect for statistical purposes and for our statutory returns to external bodies such as HEFCE (The Higher Education Funding Council for England). The information you provide is stored and used in strict confidence. Although we would like all of our students to complete these fields if you do not wish to supply this information you can select the ‘information refused’ option.

We often receive queries about the following 2 fields that are included in this part of the screen –

Is your gender the same as at birth? – If your gender has changed since you were born you should select ‘No’ from the dropdown list, otherwise if your gender has remained unchanged you should select ‘Yes’.

Care leaver – If you are UK or EU student we need to know whether you have been in care prior to commencing your studies at the University. Being in care is defined as accommodation and/or care provided by a local authority or health care trust where a parent/guardian are prevented from doing so. International students from outside the EU do not need to complete this field.

Once you have finished checking and amending the data press the save button at the bottom of the screen. If you have missed any compulsory fields these will be highlighted in red and you must go back and complete them before pressing the save button again.

If you have any queries about the data fields on the Student Data 1 or Student Data 2 screens please contact student-registration@ncl.ac.uk.