Newcastle University is committed to ensuring that disabled students are assessed appropriately and on equal terms with other students. We endeavour to meet with the QAA Code of Practice for Disabled Students regarding examinations (precept 13):

“Assessment and examination policies, practices and procedures should provide disabled students with the same opportunity as their peers to demonstrate the achievement of learning outcomes.”

Therefore, the Examinations Office, in consultation with the Student Wellbeing Service, aims to provide a fair and flexible examination system for disabled students.

Reasonable Adjustments in Exams

If you need alternative exam arrangements, the closing dates for supplying your psychological report or medical evidence to the Wellbeing Service are:

Semester 1 exams:

Student deadline: Friday 16th November 2018 at 5pm

Semester 2 exams:

Student deadline: Friday 15th March 2019 at 5pm

You will need to make sure that you contact the Student Wellbeing Service in good time of the above dates.

Advisers within the Student Wellbeing Service will be able to organise alternative exam arrangements on your behalf, working with the Exams Office in Student Progress. Arrangements will be made on an individual basis and may include, for example:

• extra time
• rest breaks
• use of a computer
• a support worker such as scribes and readers

If, as a disabled student, you think you may require alternative exam arrangements, you will need to discuss this with a Student Wellbeing Adviser. If you have not yet been in contact with the Student Wellbeing Service you should do so as soon as possible. It is important that you are aware of the deadlines as posted above as it may not be possible to meet your requirements if the University is only informed of these at short notice and after published deadlines.

Students applying for alternative exam arrangements are asked to provide the following:

Students with a specific learning difficulty, such as dyslexia or dyspraxia:

• an up-to-date psychologist’s diagnostic report, you must have been aged 16 or older when this diagnostic assessment was carried out

Students with a long-term mental health condition

• recent medical evidence from a relevant professional (eg GP, psychiatrist or psychologist) of your mental health disability

All other disabled students:

• up-to-date medical evidence, this should be a letter from an appropriately qualified health professional which states how your disability or medical condition impacts on your learning – for example, this may come from a GP or consultant.

If you are unsure about the type of medical evidence we require, please contact the Student Wellbeing Service who would be happy to discuss this with you and review any evidence you have. Click here for guidance notes on providing medical evidence.

On submission of relevant documentation, your Student Wellbeing Adviser will discuss appropriate exam arrangements with you. Once your arrangements have been confirmed these will appear on your online timetable.

Once adjustments to examination arrangements have been made, in most cases, these will remain in place throughout your studies. If your needs change at any stage, it is important that you contact your adviser as your exam arrangements may need to be reviewed. In the case of temporary disabilities, arrangements will apply for one examination session only.

Exam Panel

If you request exam arrangements which are deemed to go beyond the standard adjustments then your case will need to be referred to the Exam Panel for approval. The Panel consists of members of staff from academic schools and professional support services staff. It is the Panel's responsibility to ensure that requests are dealt with in a consistent manner which is fair to all students and is deemed to be an appropriate reasonable adjustment in accordance with the Equality Act. The Panel meets twice a year in the week immediately after the semester 1 and 2 exam deadlines. The Exam Panel will consider the request using the available evidence and will make a decision accordingly.

If a student is not satisfied with the Exam Panel decision they have a right to make a challenge via the formal complaints procedure. The link for which can be found here.

Temporary Disability:

If you sustain a temporary injury or short term disability such as a sprained wrist or broken arm, close to your examinations then you may wish to submit a Temporary Exam Arrangements Form (TEAF).

Please see the Examinations Office web pages for further information.