Hazardous Waste Consignment Notes

Hazardous Waste Consignment Note

As a hazardous waste producer you are required to keep records of all hazardous waste including, WEEE and chemicals. A Hazardous Waste Consignment Note (HWCN) will be provided with every collection of hazardous waste. There a couple of important things to remember about consignment notes:

  • Copies must be retained for 3 years.
  • The HWCN will need to be signed by a representative from the service/unit that has produced the waste. A checklist of the important fields to check before signing the note is available here.

Copies of consignment notes should be stored in a safe place and be available for checking by the University or emergency services wherever required.

Hazardous waste returns are provided every quarter by the waste removal company. Copies of these should be kept with the HWCNs.


Hazardous Premises Codes

Due to changes in the Hazardous Waste Regulations from April 2016 the University sites are no longer required to register sites that produce hazardous waste, and therefore no longer have Hazardous Waste Premises Codes.

The change is the regulation means that Hazardous Waste Consignment Note codes must now comprise of the following:

  • First 6 letters of the code must be the first 6 letters of the business name, therefore for the University it will be 'NEWCAS'
  • This should be followed by 5 characters that are unique to each waste movement which will be generated by the waste contractor

An example of a consignment note code would be 'NEWCAS/1234L'

We will still require a full address to be included as part field A2 on the form. This is being communicated to all contactors that collect hazardous waste from the campus.

If you have any queries on consignment notes please email Sustainable.Campus@ncl.ac.uk