WEEE (Waste Electrical & Electronic Equipment)

What is WEEE?

computerWEEE is Waste Electrical & Electronic Equipment and includes:

  • Printers
  • Laptop/desktop computers
  • Faxes
  • Phones/Mobiles
  • Fridges
  • Batteries
  • Light bulbs

Important info about WEEE collection service

There are two routes available for collection of WEEE.

  • Porter Reqest Process- to be used for collections of 15 or less large items
  • Direct request with the WEEE contractor (via online form)- to be used for large/heavy items or collections over 15 items

Porter Request Service

You can arrange collections of WEEE via the porters, using the online porter request form or by contacting the ESS Customer Services Help Desk on 0191 208 7171.

We are introducing this addition to the WEEE service in order to provide a more frequent outlet for disposal of electronic waste and to consolidate collections on the campus, all of which helps to ensure we can continue to provide the collections free of charge.

The porter request must contain details of the items to be collected, including the number of items, type of equipment and details of the location that the waste should be collected from.

When the job is booked on the system you will receive notification of a collection date. You will also be asked to complete a WEEE collection form with details of the items that require collecting. A copy of this form must be printed and left with the waste for collection.

You must have no more than 15 of the large items listed below. Loose items should be boxed, one full box constitutes one large item.

Large items

Max. 15 accepted in the porter collection.



CRT Monitors




Fax machines

VCRs, DVD players

Digital receiver boxes

Standard fridge



Small Items

Can be included in the porter collection. Where there are large quantities these should be contained within a box.

Network Equipment (e.g., network switches)

Cables (e.g., network cables, VGA cables, power lead etc.)

Mice, Keyboards

Laptop accessories (e.g. Docking stations, carry cases etc.)

PC accessories (e.g. external hard drives, keyboards, mice etc.)

Printer accessories (e.g. paper trays, finishing units etc.)

USB flash drives

Very large/heavy items

Collection to be arranged through the contractor

-80 Freezers

Chest freezers

Other large items of lab equipment

Waste collected by the porters is taken to a secure central store. The store is emptied periodically by our WEEE contractor, Computer Disposals Ltd.

Direct Request with the WEEE Contractor

This system is to be used for any items that are significantly large or heavy e.g. -80 freezers, chest freezers or large items of lab equipment or where the collection exceeds 15 large items. Collections of this waste can be booked in using the online form system. The entries submitted on this system are sent directly to the WEEE contractor, Computer Disposals Ltd. When the form is received and the collection is booked, you will receive notificaction of the collection date by email. It is important to ensure that all details of the items are listed and the collection location is described fully.

Waste should be kept contained within the producing school/unit and must not be left in corridors, building entrances or any areas that block access routes or fire exits. Please consult Technical Staff in your school/service to find out the nearest collection point to you.

Record keeping

Please enter on the order form the name of someone who will be available on the day to sign the Waste Transfer Note for your collection.

For each WEEE collection a waste transfer note or consignment note must be completed. You are legally required to keep copies of all your waste transfer notes for at least two years and consignment notes for three years.

Guidance and Forms

If your equipment has been contaminated in the last 12 months you must decontaminate it and provide evidence of doing so.

Please fill in this Decontamination of Lab Equipment Form, print it out and attach it to the equipment. 

Why we recycle waste electrical and electronic equipment

Electrical and electronic equipment contains many toxic substances, such as arsenic, bromine, cadmium, hydro chlorofluorocarbons (HCFCs), lead, mercury which must be disposed of safely.

Hard drive erasure and Certificates of data destruction

Each piece of equipment is given a reference by the contractor and certificates of destruction are provided. These are stored electronically centrally.

Hard drives are removed from machines during booking in, placed in secure containers and moved to a separate area of the warehouse. Only specific members of staff are allowed to handle hard drives. All hard drives are sanitised using DBAN working to DOD 5220.22-M with 7 passes even if clients have sanitised them or if they have asked for disposal.

All hard drives that clients have asked to be destroyed are recycled after being sanitised.

Resale of our WEEE 'waste'

All damaged WEEE equipment from Newcastle University is refurbished where possible, with the aim of maximising re-use.

Any items that cannot be refurbished are broken down into their component parts and recycled.

Where does our electronic waste go?

Waste Electrical and Electronic Equipment is collected by Computer Disposals Limited (CDL) and sent to their recycling facility in Cheshire for processing. At this site the items are either refurbished or broken down into component parts for recycling.

Any data bearing equipment is put through an ADISA approved secure wiping process and the associated certificate of destruction is provided.

Advice on Buying New Equipment

When purchasing any new electrical or electronic equipment the supplier should take back a like for like item as part of the 'spirit' of the WEEE regulations. However in almost all cases this is not practicable.

You should ask the supplier what their WEEE recycling policy is and whether they operate under Regulations 9.1 or 9.2 of the WEEE Directive.

If 9.1 : Suppliers will organise the collection and the recycling of the item at the end of its life.
If 9.2: The end user (you) is responsible for the disposal of the item at the end of its life.
If the supplier operates under 9.2 transferring the obligation to recycle to the end user you should make sure:

  • they have not included a recycling charge in their quote/price, if they have asked for this to be removed
  • thet negotiate the final price down as you will have to pay for disposal which is against the 'spirit' of the WEEE regulations. Check the prices of common items at NCRPriceList (Word doc: 14KB) for a guide on how much to negotiate down

If you have any queries about the WEEE collection please contact: Hannah Owens on 0191 208 7789