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The letter shall be accompanied by an agreement to be read and signed by a parent, and to be
returned to the Admissions Office if the applicant decides to accept the offer. This seeks to
ensure that the respective responsibilities of the University and parent in relation to the applicant
are clear. The agreement is attached as Appendix I. Receipt of the signed agreement shall be a
condition of the applicant’s offer.
b)
If they will be under 16:
i)
The letter shall explain that, if the applicant accepts the offer, the applicant and parent(s) shall be
invited by the Admissions Office to a meeting. The purpose of the meeting shall be to discuss
issues such as residential accommodation, responsibilities for welfare, guarantees for contracts,
and consent for undertaking activities related to the degree programme. The meeting is also
intended to ensure that the applicant and parent(s) are fully aware of the adult environment in
which the University operates and that the applicant has the personal maturity to cope with and
benefit from the Higher Education experience. The Admissions Office shall invite the relevant
admissions tutor to attend the meeting.
ii)
If the applicant accepts the offer, a memorandum of Understanding shall be drawn up (after a
meeting if one is held), to remain in force until the student becomes 18. Two copies shall be
signed on behalf of the University by the Academic Registrar, and a parent shall be asked to sign
both copies also. One signed copy shall be retained by the parent and the other by the
University, with a copy of it being sent to the Head of the relevant School. A sample
Memorandum of Understanding is attached as Appendix II. Receipt of the signed memorandum
shall be a condition of the applicant’s offer.
iii) If the applicant accepts the offer, the Admissions Office shall write to the relevant Head of
School to inform him/her that an applicant who will be under 16 has accepted an offer for a
degree programme. The Head of School will be advised that, although there is no guarantee in
the case of conditional offers that the applicant will register for the degree, a personal tutor
should be identified. If the nominated tutor does not already have Disclosure and Barring
Service (DBS) clearance as an employee of the University, a DBS check should be arranged as
early as possible.
iv) It the applicant accepts the offer, the Admissions Office shall, if the applicant has indicated that
he/she would wish to live in University accommodation, inform the Accommodation Office of
the situation in order that suitable accommodation is allocated.
3. Procedure for Applicants with Parent(s) outside the United Kingdom
3.1 –
3.2 The same procedure as 2.1 and 2.2 above shall be followed.
3.3 In addition, action shall be taken as follows depending on whether applicants will be aged
between 16 and 17 on entry or whether they will be under 16.
a)
If they will be 16 or 17:
The letter shall be accompanied by an agreement to be read and signed by a parent, and to be
returned to the Admissions Office if the applicant decides to accept an offer. This seeks to
ensure that the respective responsibilities of the University and parent in relation to the applicant