Funder Requirements

The open access policies of the major funders of research at Newcastle University are summarised below. We recommend authors check that their publication will meet their funder requirements using the following services:

  • SHERPA/FACT - check if a journal meets funder requirements for open access.
  • SHERPA/ROMEO - publisher policies on copyright and self-archiving.

RCUK

Policy Summary

Research Councils UK (RCUK) represents the AHRC, BBSRC, EPSRC, ESRC, MRC, NERC and STFC.

Peer-reviewed research articles (including non-commissioned reviews) and conference proceedings arising from research funded by the RCUK must be made open access via either the Gold or Green routes.

The RCUK favour Gold open access and provide the university with funds to cover the associated costs. Where a journal does not offer Gold open access, the RCUK require deposit of the accepted manuscript in a repository to provide open access within a maximum embargo period.

All papers must include details of the funding that supported the research and, if applicable, a statement on how the underpinning research materials such as data, samples or models can be accessed.

RCUK Gold open access

The RCUK preference is for immediate and unrestricted access to research outputs through Gold open access publication. RCUK provide funds to the university to cover the costs associated with this.

The RCUK open access grant allocated to the university can be used to pay open access charges, providing the publication meets the following criteria:

  • An original peer-reviewed research article, conference proceedings or non-commissioned review article
  • Acknowledges funding from one or more RCUK funders
  • The final, published version is made freely available by the publisher at the time of publication
  • Published under a Creative Commons Attribution (CC-BY) licence. Restrictive licence extensions such as CC-BY-NC and CC-BY-NC-ND are not permitted.

If your publication meets these criteria, you should choose Gold open access and apply for RCUK funding.

RCUK Green open access

If a journal does not offer a compliant Gold OA option, the RCUK require deposit of the final accepted manuscript in a repository. Newcastle University supports the use of the institutional repository ePrints via MyImpact. However, biomedical research papers funded through the MRC and BBSRC also have a requirement for deposit in Europe PubMed Central.

Where deposits are subject to a publisher embargo before they can become open access, the RCUK require that this does not exceed 6 months for Medical Sciences and STEM disciplines and 12 months for Arts, Humanities and Social Sciences.

The RCUK do not require a specific licence for green OA, only that there are no publisher restrictions on non-commercial re-use. This can be met by a Creative Commons Attribution Non-commercial (CC-BY-NC) licence and compatible publisher-specific licences.

Statement on access to research data

The RCUK policy on Open Access requires "all research papers, if applicable, to include a statement on how underlying research materials, such as data, samples or models, can be accessed". However, the policy does not require that the data must be made open.

The Research Data Service can provide guidance on what to include in the data access statement, where to store the data, and under what conditions data may not be made open. EPSRC funded researchers can deposit their research datasets in the University's pilot repository.

References

RCUK Open Access Policy and Guidance.

COAF

Policy Summary

The Charity Open Access Fund (COAF) is a partnership of the medical research charities Arthritis Research UK, Bloodwise, the British Heart Foundation, Cancer Research UK, Parkinson's UK and the Wellcome Trust.

Peer-reviewed research articles arising from research funded by a COAF partner must be made open access in PubMed Central. COAF prefer immediate open access via the Gold route and provide the university with funds to support this. Where a journal does not offer compliant Gold open access, authors should deposit the accepted manuscript in Europe PubMed Central to provide open access within six months of publication.

COAF Gold open access

The COAF partners preference is for immediate and unrestricted access to research outputs through Gold open access. The COAF grant allocated to the university to support this can be used to pay open access charges where the publication meets the following criteria:

  1. Is an original peer-reviewed research article, a review that was not commissioned or invited or a study protocol
  2. Acknowledges support from a COAF funder
  3. The publisher makes the final version of the article freely available in PubMed Central at the time of publication
  4. Published under a Creative Commons Attribution (CC-BY) licence. Restrictive licence extensions such as CC-BY-NC and CC-BY-NC-ND are not permitted.

The COAF grant can only be used to pay open access fees for newly published papers within the scope of the policy. It cannot be used for retrospective open access, for commissioned or invited reviews, conference proceedings, editorials, letters or commentaries or to pay page or colour charges.

If your publication meets the COAF criteria, you should choose gold open access and apply for COAF funding.

COAF Green open access

If a journal does not offer gold open access or it does not meet the policy requirements above, authors should follow the green route to open access.

Authors should deposit their accepted manuscript in Europe PubMed Central via Europe PMC plus to provide open access within six months of publication. Authors are advised to check that the journal self-archiving policy allows for this and to contact us to discuss any issues.

Some publishers automatically deposit accepted manuscripts in PubMed Central where authors declare COAF funding. However, authors should confirm if their journal offers this service and that it will meet COAF requirements.

Wellcome Trust funded monographs and book chapters

Original scholarly monographs and book chapters authored or co-authored by Wellcome grantholders as part of their grant-funded research must be made freely available via PMC Bookshelf and Europe PMC as soon as possible, with a maximum embargo of six months.

The COAF grant cannot be used to pay open access fees associated with Wellcome-funded scholarly monographs and book chapters. Instead, researchers should follow the Wellcome Trust procedure for reimbursement of open access fees for scholarly monographs and book chapters.

Where an open access fee is levied by the publisher, the work must be made open access without embargo and be licensed to allow re-use. The Creative Commons CC-BY licence is strongly preferred, but CC-BY-NC and CC-BY-NC-ND licences will be accepted.

References
  1. Charity Open Access Fund
  2. Arthritis Research UK open access policy
  3. Bloodwise open access policy
  4. British Heart Foundation open access policy
  5. Cancer Research UK open access policy
  6. Parkinson's UK open access policy
  7. Wellcome Trust open access policy

Horizon 2020

Policy Summary

Outputs arising from research funded through the Horizon 2020 programmes of the European Commission are required to be made open access through either the Gold or Green route. APC costs incurred for Gold open access publication during projects are eligible for reimbursement by the European Commission.

Details

Beneficiaries must ensure open access to all peer-reviewed scientific publications relating to its results.

To comply with Horizon2020 open access policy:

  1. Deposit the published version or final peer-reviewed manuscript accepted for publication in a repository such as ePrints (via MyImpact) as soon as possible and at the latest, on publication.*
  2. Moreover, the beneficiary must aim to deposit at the same time the research data needed to validate the results presented in the deposited scientific publication.

  3. Ensure open access to the deposited publication via the repository at the latest:
    1. on publication, if an electronic version is available for free via the publisher (Gold OA), or
    2. within six months of publication (twelve months for publications in the social sciences and humanities) in any other case (Green OA.)

* Repository deposit is required even with Gold open access to ensure long-term preservation of the article.

European Commission funding for open access

APC costs incurred by beneficiaries during Horizon 2020 projects are eligible for reimbursement from the European Commission. APC costs incurred after the end of projects are not.

The European Commission is running an FP7 post-grant open access publishing funds pilot. This enables completed FP7-funded projects to claim APC costs for up to three publications, provided these meet the required criteria.

References
  1. Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020
  2. EC Policy - Open Science (Open Access)
  3. FP7 post-grant open access publishing funds pilot

NIHR

Policy Summary

Peer-reviewed research articles (including review articles not commissioned by publishers, final reports or executive summaries) arising from research supported through NIHR funding should be made open access via Europe PubMed Central within six months of publication. Where open access is provided via the gold route, associated costs can be supported by the original NIHR grant or an NIHR Open Access Fund.

NIHR Gold open access

Where NIHR funds are used to pay open access charges, articles should be published with a Creative Commons Attribution (CC BY) licence and allow for immediate deposit of the final published version in other repositories without restriction on re-use.

Charges for Gold open access publishing can be met from the original NIHR award. Where appropriate, funds may be available from the NIHR through their open access fund. Researchers should contact the awarding NIHR Programme Coordinating Centre for guidance.

NIHR Green open access

Where publisher policy allows, authors should deposit the accepted manuscript in Europe PubMed Central upon acceptance, to be made freely available within six months of publication.

We would also encourage authors to upload the accepted manuscript to MyImpact to facilitate reporting on compliance with the open access requirements for REF.

References

NIHR open access policy

Breast Cancer Now

Policy Summary

Publications arising from Breast Cancer Now funded research must be deposited in Europe PMC no later than 12 months after publication. The charity now favours the green route to open access, which allows open access at no additional cost. However, where required open access fees can be paid using any underspend on existing grants.

Breast Cancer Now Gold open access

Previous arrangements that allowed open access charges to be paid from the university COAF grant ended in September 2016. Where required, the charity will allow grant holders to use any underspend on their grants towards payment of open access charges.

Breast Cancer Now Green open access

All grant holders must deposit their accepted manuscripts in Europe PMC as soon as possible, for public release no later than 12 months after publication.

Some journals will automatically deposit papers in Europe PMC where a Europe PMC funder is acknowledged. If this service is not available, grant holders should deposit their accepted manuscripts via Europe PMC plus.

Publisher terms and conditions for archiving in Europe PMC can be checked with Sherpa/Romeo. Please contact us to discuss any issues with meeting the open access requirements of Breast Cancer Now.

References
  1. Breast Cancer Now open access policy
  2. Europe PMC
  3. How to submit a manuscript to Europe PMC
  4. Europe PMC plus