Student Services

Working Hours and Eligibility

Working Hours and Eligibility

Information about how many hours you can work each week in term time and vacation periods and working on campus after you graduate

How many hours can I work each week?

Most students can work a maximum of 20 hours per week in term time and a maximum of 48 hours per week outside of term time. The table below shows the weekly maximum working hours for most students, but this can vary depending on your personal circumstances.

​Autumn and Spring Term

​Winter and Spring Vacation

​Summer Term

​Summer Vacation

​Programme Completion 

​Eligibility End Date 

Undergraduate (including Integrated Masters)

​20

​48

​20

​48

​48

​31 October following completion​

Postgraduate Taught (1 Year) 

​20

​48

​20

​20​

​48

31 January following completion​

​Postgraduate Taught (2 Year programme - Year 1 of 2) 

​20

​48

​20

​48

​n/a

​n/a

​Postgraduate Taught (2 Year programme - Year 2 of 2) 

​20

​48

​20

​20

​48

​31 January following completion​

 

Postgraduate Research 

​20

​20

​20

​20

​48

​Soonest of either 31 October or 31 January following completion 

​Part-time degree programmes

​48

​48

​48

​48

​48

​n/a​

 

How can I check my term dates?

Term dates for standard degree programme are available on the University Regulations web page. Some degree programmes have non-standard term dates such as Medical and Dentistry degree programmes. Check with your school office for the term dates for your degree programme.

 

Registration for the academic year:

You must be registered as a student for the academic year in which the work is planned. Ensure you register on S3P as soon as you can to make sure that you will have available hours in the Manage Student Work app.

If you are a Postgraduate Research student who is under examination and want to work on campus, but your manager has said that you need to be registered for the current academic year before they can allocate you work, you will need to email the Research Student Support team at rssteam@newcastle.ac.uk who can check your details and register you for the year (if applicable).

 

I have a Student Visa (formerly Tier 4), am I allowed to work?

Your visa will show if you are allowed to work during your studies and any restrictions. This will be checked when you have your Right to Work check during registration as a casual worker. Most visas will allow up to 20 hours per week work in term time, and full time work outside of term time, in line with the university policy for student workers. You cannot work more hours than allowed under your visa conditions or beyond the expiry of your visa. It is your responsibility to ensure that you do not work more than that allowed under your visa conditions, including unpaid work and any work off campus.

 

I have completed my studies. Can I now work full time?

Undergraduate students can work full time during the summer vacation of their final year. Once your student record is updated to show that you have successfully completed your degree programme then the app will update to allow full time hours up until 31 October following graduation.

Postgraduate Taught students in their final year are in term time during the summer vacation and so can work a maximum of 20 hours per week during this time. Once your student record is updated to show that you have successfully completed your degree programme then the app will update to allow full time hours up until 31 January following graduation. If there is a gap between the student record update and you having handed in your dissertation, then you may be able to work full time. Please contact your school office to ask them to email seoc@ncl.ac.uk with confirmation that your studies are complete.

Postgraduate Research students without visa restrictions, can work full time when their status updates to ‘Under Examination’. You will be able to work full time from this date.

International Postgraduate Research students are limited to a maximum of 20 hours per week until your student record is updated to show that you have successfully completed your degree programme after submission of your hardbound thesis.

PGR student worker eligibility ends on the soonest of either 31 January or 31 October following your student record being updated to show that you have successfully completed your degree programme (after submission of your hardbound thesis).

 

FAQ’s

I don’t have enough available hours in the app for my supervisor to book my work assignment

Common reasons for no/reduced available working hours are:

  • Your registration as a student for the academic year in which you are working
  • Your term dates
  • Work bookings already made in the Manage Student Work app
  • Holiday requests or completion status’ (Postgraduate Research students)

If you have checked these details but still have questions about your available hours, please email seoc@ncl.ac.uk

 

My visa has expired but I have applied for a new visa, can I work?

If you have applied for your new visa and still awaiting the outcome, please contact People Services at seoc@ncl.ac.uk  with your Unique Application Reference for advice. 

 

I have a new visa; how do I update this?

Contact People Services at seoc@ncl.ac.uk with a copy of your new visa or employers share code, for the online right to work service. A member of the People Services Recruitment Team will be in contact to complete your right to work check and update your details.

 

I have taken an interruption of my studies. Can I work full time?

Students without visa restrictions can work full time when their status shows that they have taken an interruption of studies.

Student visa holders can continue to work whilst their visa is valid if they have taken an interruption of studies, however work is limited to a maximum of 20 hours per week, and work will be suspended if your visa is curtailed.

 

I have withdrawn my studies. Can I still work on campus?

If you have withdrawn from your studies you cannot continue to work as a student and working hours will not be available to assign for you in the Manage Student Work app.

 

Can I book holiday from my Postgraduate Research programme to work full time?

Yes, if your holiday request is approved by your school then the Manage Student Work app will allow full time work for the duration of the holiday period. Holidays are requested by completing a ‘Student Notice of Absence form’ (on S3P) and selecting ‘holiday’ as the reason for absence. You can read the Policy for Holiday Entitlement for Postgraduate Research Students here 

 

I am a Postgraduate Research student who is Pending Submission, can I work full time?

If you are a student without visa restrictions you may be able to work full time when ‘Pending Submission’ if you submit a holiday request which is approved by your school. Holidays are requested by completing a ‘Student Notice of Absence form’ (on S3P) and selecting ‘holiday’ as the reason for absence. You can read the Policy for Holiday Entitlement for Postgraduate Research Students here.