Student Services

Registering for work

Registering for work

After you have been offered work at the University, you will first need to register as a casual student worker, and you will then be assigned work via the new apps. You cannot start work or be paid until all three steps are complete.

Step 1: Creating an Employee Record

If you are recruited to carry out casual work at Newcastle University, you will be asked to complete a form within the Student Self Help Portal (S3P) to create your employee record. This can be found in the ‘Careers’ section of S3P.

After completing the form within S3P, you’ll receive an email with instructions on how to have your eligibility to work checked. PLEASE NOTE: You must ensure that all fields are completed in S3P (including your bank details) prior to doing step 2 below.

Step 2: Provide your eligibility to work in the UK (Right to Work check)

Outside of peak periods (Monday 30th September to Friday 15th November) you can just turn up to Pod 5, Employee Helpdesk located on Level 2, King's Gate, Newcastle upon Tyne, NE1. This is on the right hand side as you enter Level 2 and not the main Student Services desk.

Opening times are 9am-5pm (Monday/Tuesday/Thursday/Friday) and 10am-5pm (Wednesday).

Between Monday 30th September until Friday 15th November, it is essential that you book an appointment for attending the Employee Helpdesk to provide this documentation.

Click here to book an appointment.

What do I need to bring?

You must bring the relevant documentation with you. For full guidance on what is acceptable documentation to prove your right to work in the UK, please see Annex A of this document.

You must report any future changes to your eligibility to work in the UK by contacting the People Services Recruitment Team immediately at

STEP 3: Work Assignment Booking

After your registration is complete your manger will be able to create a work assignment for you in the apps. All work must be booked in the apps in advance and you can only work up to the maximum weekly hours booked for you in the app.

Once you have been allocated a work assignment in the app you will receive an email with a link to the 'My Working Hours' app. You will not be able to access the app until after your first work assignment has been created.