Sponsored Students

Externally sponsored students

The University will only define a student as sponsored if the tuition fees are being paid by a funding organisation on their behalf and the funding organisation will pay the tuition fee balance directly to the University. Students whose tuition fees are being paid by their parents or guardians are classed as self-funded.

Proof of Sponsorship

The tuition fees team require either a Purchase Order Document or a Sponsor Letter from your funding organisation.

Purchase Order Requirements

This should be an official Purchase Order document from the organisation, and it should include the following:

• Student name

• Student number 

• The course being covered by the funding.

• The value covered by the Purchase Order
• Email address to which the invoice should be emailed.
• Postal address to be stated on the invoice.
• Telephone number and email address of the Accounts Payable Team

NHS Trust Sponsorship

If you are Sponsored by an NHS Trust, we do require a Purchase Order Document and under normal circumstances we would not accept a Sponsor Letter.

Sponsor Letter Requirements

Where a letter of Sponsorship is being provided it must be in English, on official letter headed paper and include the following:

• Student name
• Student number or if unknown the application number
• The course being covered by the funding
• Academic Year(s) the funding relates to
• Percentage value or monetary value of the sponsorship (in GBP) being paid towards tuition fees.
• Purchase Order Number/Reference to be quoted on the invoice
• Email address to which the invoice should be emailed.
• Company Address to be included on the invoice. (If you require the invoice to be posted please indicate this on the letter)
• Telephone number and email address of the Accounts Payable Team
• confirmation that fees will be paid directly to the University.

Email a copy of one of the above documents to tuitionfee.sponsors@ncl.ac.uk, quoting the student number in the email. You will be classed as a self-funded student by the tuition fees team until we receive your PO or sponsor letter. 

Sponsor letters from previous academic years will not be accepted unless they clearly state that they cover more than one academic year. The University reserves the right to reject sponsorship letters that do not fulfil the above criteria.

Payment Terms for Sponsors

The University’s standard payment terms are 30 days from the date of invoice. It is important that you make your sponsor aware of this prior to supplying your sponsor letter to the University.

Should a sponsor or embassy default on the payment of tuition fees the responsibility for payment will revert to the student.

University funded students

You will be classed as an internally funded student if you are receiving funding towards your tuition fees from within the University. If your funding doesn't cover 100% of your tuition fees, you must pay your tuition fee liability in line with the University's instalment dates.

The department that administers the funding must provide the relevant paperwork to the tuition fees team. Once we have received the correct paperwork your Tuition Fees account will be updated to reflect this.

If you are concerned that the tuition fees team has not received the required paperwork, you must contact the department that issues the funding. 

University funded students

You're classed as an internally funded student if you are receiving funding from a University scholarship. If your funding doesn't cover 100% of your tuition fees, you must pay your tuition fee liability in line with the University's instalment dates.

The department that administers the funding must provide the relevant paperwork to the tuition fees team. This is for a scholarship or discount to display on a tuition fee account.

If you're concerned that the tuition fees team has not been notified of your funding, you must contact the department that issues the funding. The department should be able to confirm that the relevant paperwork has been sent to tuition fees for the scholarship or discount.