The University will only define a student as sponsored if the tuition fees are being paid by a funding organisation on their behalf and the funding organisation will pay the tuition fee balance directly to the University. Students whose tuition fees are being paid by their parents or guardians are classed as self-funded.

Letter of sponsorship

The tuition fees team require a letter of sponsorship from a funding organisation as proof of sponsorship before any funding is applied to a student’s record. This letter must be on official letter headed paper and include the following:

• student name
• student date of birth
• student number or if unknown the application number
• the course they are studying
• duration of sponsorship that the letter covers
• percentage value or monetary value of the sponsorship (in GBP) being paid towards tuition fees
• purchase order number if applicable (if this is necessary to pay the invoice this must be included)
• address to which the invoice should be posted
• confirmation that fees will be paid directly to the University

Email a copy of the letter to tuitionfee.sponsors@ncl.ac.uk, quoting the student number in the email. You will be classed as a self-funded student by the tuition fees team until we receive your sponsor letter. 

Sponsor letters from previous academic years will not be accepted unless they cover the full duration of the course. The University reserves the right not to accept sponsorship letters that do not fulfil the above criteria.

NHS Sponsorship

The University has received notification from some NHS Trusts that invoices must quote a purchase order number. If you are submitting a sponsor letter from the NHS it must quote a valid purchase order number. If no purchase order number is quoted on the sponsor letter, then it must be state within the document that a purchase order number is not required by their NHS trust.

Payment of sponsorship

Upon submission of a valid sponsor letter, sponsorship will be applied to the student record and the tuition fees team will invoice the sponsor for payment following student registration. Our payment terms require payment of the invoice within 30 days. It is important that you make your sponsor aware of this prior to supplying your sponsor letter to the University.

Should a sponsor or embassy default on the payment of tuition fees then the responsibility for payment of the fees will revert to the student. 

 

You will be classed as an internally funded student if you are receiving funding from a University scholarship. If your funding doesn't cover 100% of your tuition fees, you will be required to pay your tuition fee liability in line with the University's instalment dates.

For a scholarship or discount to display on a tuition fee account, the department that administers the funding must provide the relevant paperwork to the tuition fees team.

If you are concerned that the tuition fees team has not been notified of your funding, you must contact the department that issues the funding. The department should be able to confirm that the relevant paperwork has been forwarded to tuition fees for the scholarship or discount.