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Advanced Booking
Find out how to reserve your room.
The information on this page is for students applying for accommodation for 2024/25. If you have a question about applying for accommodation for the remainder of the academic year please contact us.
What is advanced booking?
Our advanced booking option allows applicants to reserve their room at the point of applying. This option is exclusively for full-year undergraduate students who have an unconditional or conditional firm offer and meet the conditions of the new student guarantee. If you are a postgraduate applicant, you'll need to submit an application instead.
We want to assure prospective students that there is no rush to make Newcastle their firm choice university. We will release rooms in batches from the opening of the application portal until mid-June. We do not release all the popular residences or room types at once, we include these in the weekly batches. Therefore, there is no accommodation advantage to making Newcastle your firm choice early in the process. This approach allows students to make informed decisions at their own pace, ensuring a fair and equitable housing allocation process for all.
It’s important to keep in mind that it’s not possible to change your room once you’ve reserved it, even if a room you prefer becomes available later. You should carefully consider your choice before making a reservation.
You don’t sign a contract at the point of reserving a room. This will be available in August, after A-Level results are announced and your place at Newcastle has been confirmed. If you do not obtain your place at Newcastle, or decline our offer, there is no contractual obligation. Your reservation will be automatically cancelled.
If you've reserved a room but find yourself returning to Newcastle through clearing due to a change of course, your initial reservation will be cancelled. However, you will be invited to reapply for accommodation, and further details about this process will be communicated to you.
For eligible students, there's no obligation to reserve a room at the time of applying. As we do not release all the rooms for advanced booking, you have the flexibility to submit an application, which will be processed at a later stage. This approach ensures that all students, whether they opt for advanced booking or not, have a fair chance to secure accommodation that aligns with their preferences.
Step 1 – register and log in
To register, you’ll need your UCAS or university reference number. Make sure you use an email address that you check regularly. Avoid using a school or agent's email address as you may miss important emails.
To login, use the nine-digit number you received after registering. Click "Create Application" to start.
Step 2 - start your application
We'll ask for some information ‘About You’ such as your address and details of a trusted person. You'll then select how you are applying. Only students that are applying as a single student are able use advanced booking. You can choose whether you’d prefer to live in a single or mixed-gender flat. This will determine which accommodation is able to view at the next stage.
Step 3 – choose your accommodation
You'll then see the accommodation available to reserve. You can use the filters and comparison tools to help you decide which accommodation is best for you. Remember, we'll release rooms on a regular basis, so availability is continually changing.
If you prefer not to reserve a room, click X to submit an application instead.
Step 4 - reserve your room
Once you select ‘book now’, a confirmation pop up message will appear asking you to confirm that you'd like to reserve that room. Think carefully as you cannot change your mind once you have reserved a room. If you are happy, you can proceed.
Step 5 - room reserved
Your room is now reserved. You can review your booking from the 'Review Booking' screen.
We release our bedrooms on a weekly basis, however, to prevent overwhelming our website the release day may vary each week. To give you as much choice as possible, we'll release up to 70% of each residence for advanced booking. And, to ensure a fair booking process, we won't release the most popular rooms or locations at once, we'll include these in the weekly batch.
We understand that choosing a university is an important decision and it shouldn't be rushed. Rest assured, we're committed to offering accommodation to every student that meets our new student guarantee. We release bedrooms for advanced booking from the opening of our application until mid-June. This ensures that everyone, regardless of when they make their university choice, has an opportunity to secure their preferred room.
Our advanced booking option is not equipped to identify a room that meets your health needs. To ensure that we can match you to the most suitable room, we ask that you submit an application instead. We'll also ask for further information so we fully understand your requirements.
Our team will then review your information and allocate you a bedroom. You can find out more about the process on our Accessibility and Individual Requirements page.