Conferences

Services

Services

Catering

Our dedicated catering team provides a wide variety of hospitality services for conferences, meetings and events.

Catering for events

Only University-approved caterers can be used in University buildings. If you have a Newcastle University login (ie members of staff and associates), you can find details on the internal Purchasing Services website.

Visit our Catering website for more information about event catering, and how to book.

Places to eat on campus

There are 13 cafes on the Newcastle University campus. Go to the Catering website for location information and further details. 

Catered accommodation

In our accommodation sites, our catering teams offer:

  • tea, coffee and general refreshments
  • hot and cold buffets
  • waitress service dining

Portering

Some portering services such as access to buildings and basic room layout, are included in your room hire.

A boards, that take size A1 posters are available for signage. Just advise us in advance if you'd like to have these available.

We can also set up staging in some of our venues and a dance floor if required.

If you have any special requirements for your event, simply contact us and we'll do our best to arrange them for you.

Audio Visual

Your audio visual needs should be given high priority to ensure your event runs smoothly.

Standard AV equipment

Our conference and meetings rooms have some AV equipment permanently installed. This usually includes:

  • a desktop PC
  • data projection
  • DVD player
  • microphone

You can use this equipment free of charge.

Extra equipment and technical assistance

We charge for any additional AV requirement that is not provided in the room as standard.

Technical assistance

An AV technician is available for the first 15 minutes free of charge, to start off your meeting. If you require further dedicated assistance throughout the day, charges will apply.

We can also arrange a meeting for you with one of our AV technicians in the lead up to your event, to ensure you are comfortable with use of the equipment in advance.

We will need to know your requirements at least one month before your event. For details of what equipment can be provided, technical support and charges, read about Audio Visual Conference Support from our IT Service.

Passwords and connections

We'll provide temporary user ID's and passwords for use in our venues. We can also advise on free access to our WiFi to give delegates use of the internet whilst on campus, just remember to ask us in advance for these.

Further information

Our Audio Visual team are happy to discuss any special requirements you may have. Please contact us for enquiries.