How it works
We randomise our selections within fixed criteria, ie student preference, gender and nationality. Students with medical/disability requirements or other special requirements will be dealt with on a case by case basis.
Download our Allocation Policy (PDF: 42KB).
Order of Allocation
We split applications into groups and process them in a particular order.
- Guaranteed students are processed first, from July and into August, with most students being allocated within two weeks of A-level results being published.
- Non-Guaranteed students are processed next and we aim to notify you of your accommodation offer by 30 August.
- Local students who don't have Newcastle as a firm choice are processed last, from 1 September.
We'll assign you an allocation number when we're processing your application. This number is unique to you and is not associated to the date when you applied for accommodation.
The allocation of your room will be based on your stated preferences and the ascending order of your allocation number.
Local students who did not choose Newcastle as your firm choice will not be given an allocation number. Your application will be processed via a waiting list and your position on this waiting list is based on your commutable distance from the University campus and the date you applied.
How we allocate roomsHow we allocate rooms
We will make every effort to offer you a place in your preferred accommodation, but we cannot guarantee this.
We aim to have a balanced mix of students in every residence. We don't knowingly put students registered on the same programme together, nor do we have separate accommodation assigned for particular cultural or religious groups. We do have a small selection of rooms designated as 'alcohol free/quiet areas' and students assigned to these areas are asked to respect this.
Wherever possible, mature undergraduate students are placed together or with postgraduate students.
If you have a medical condition or disability (including any hidden disability) or any special requirement for a specific type of accommodation, give details of this on the online Accommodation Application. If you don't include this information, your accommodation offer might be unsuitable for you.
When we allocate roomsWhen we allocate rooms
We make room allocations for undergraduate students holding an Unconditional Firm offer from July onwards, but only a percentage of rooms may be released on some residences at this time. If we are unable to offer you a room in your first preferred residence, your application will remain pending until the remaining rooms are released in mid-August.
If you don't have an Unconditional Firm offer, we can't process your application until after A-level results have been announced. Don't worry if your friend has heard and you haven't - we have over 5,000 applications to deal with! At the latest, you should receive an offer within two weeks of receiving your results.
We allocate postgraduate accommodation from July onwards, but are particularly busy during August and September.