Register as a Student

If you have accepted an offer from us, we will send registration instructions to your personal email address once your offer becomes unconditional. These will be sent:

From 4 August 2025 to new postgraduate students
From 19 August 2025 to new undergraduate students

If you are a returning student, please visit the Student Progress Registration webpages.

Step-by-step guide to online registration for new students

Once you’ve received your registration instructions, follow these steps to register as a student:

1. Log in to the Student Portal

Go to the Student Portal and select Sign In.
If asked to enter log in details, use your University IT account username (eg userid@newcastle.ac.uk or address@newcastle.ac.uk) and password.

Learn more about the Student Portal

2. Start your online registration

Once logged in, you will access the main dashboard.

Select the Online Registration tile in the Actions section to start the online registration process.

On the left-hand side, you’ll see a list of required steps marked with red crosses.

Check and update the information that is displayed on these screens so that we can update your student record.

Learn about what information we keep and why

3. Accept the Declaration

You must accept the University’s Terms and Conditions, in the form of the Student Declaration, to proceed.

Please read the Terms and Conditions before agreeing.

4. Confirm and update your details

Select My Information on the left-hand side and check your personal details.

To change your name, date of birth or gender, click the ‘i’ icon to submit a request.

Please ensure that the mobile phone number you provide is accurate, as it may be used to contact you in the event of an emergency.

Select Next to continue through to Further Details and check your details.

To change your nationality, click the ‘i’ icon to submit a request.

Select Next to continue through to Addresses.
Check your Home address details are correct and amend if necessary.
For your Term time address, enter your UK postcode in Find UK Address and press Select UK Postcode to populate your address.

Select Next to continue through to Trusted Contacts.
Enter the name and contact details of at least one emergency contact.

It’s important to provide this information and let your emergency contact know you’ve listed them.

Click Submit when finished.

5. Confirm your programme

Select the My Programme option tile on the left-hand side and check your programme details are correct.

If correct, select Yes from the dropdown list.

If incorrect, select No and provide a reason in the second dropdown list. You will then need to contact your academic school at the University and will not be able to complete your registration until this is resolved.

6. Pay your tuition fees

You may need to pay your tuition fees before you can complete your registration. If this applies to you, go to Finance on the left-hand side with a red cross alongside it.

Select Finance to view your fees and any other outstanding financial issues.

You can pay your fees with a credit or debit card.

Follow the instructions on the screen to be directed to our secure payment portal.

Once all items show green ticks, your online registration is complete. You’ll see a confirmation message and the Online Registration tile will disappear.

To ensure a smooth registration process, we recommend you arrange payment of your fees before arriving in Newcastle.

Read further information about paying your fees

Contact the Tuition Fees team

7. Upload your photo

Before you arrive, you must upload a photo for your University smartcard.

From the Final Registration tile in the Actions section on your Student Portal dashboard, click on Step 1 - Smartcard Upload Your Photo and follow the instructions to upload your photo.

Your photo will be displayed on your smartcard which you may be required to show as identification to prove your student status. Please ensure your photograph is of good quality and a true likeness of yourself. It should be similar in style to a passport photograph.

If you studied here last year and already have a smartcard, you do not need to upload a new photograph. We will use your existing photograph for your new smartcard.

8. Final registration on campus

If you are a student based on the Newcastle campus, you will need to complete the final registration process when you arrive.

You will need to collect your University smartcard.

Once you have collected your smartcard, you have completed registration and the Final Registration tile will disappear from your Student Portal Dashboard.

If you are in receipt of a student loan, once you have collected your card we will confirm your attendance to Student Finance who will release your loan, usually within 3 to 5 working days.