Student Financial Support




Newcastle University's proven record stretches back over 70 years. We will help you to make your undergraduate expedition a successful and rewarding experience.

Organising an expedition is extremely demanding, especially if you have little previous experience. You can acquire experience by joining an expedition organised by an external provider. The University Expeditions Committee can offer advice and, in some cases, financial assistance to support safe and worthwhile expeditions.

There are seven basic phases to organising and undertaking an expedition.


Due to the ongoing COVID-19 situation, we are unable to accept applications or award any Expedition Funding in 2021.

Expeditions Committee

The University Expeditions Committee provide help and advice with expedition planning, as well as assessing proposals.

The University has established an Expeditions Committee to support independent student expeditioning activity. The Committee is responsible for ensuring that independent expeditions feature several (but not necessarily all) of the following characteristics:

  • valuable experiences for Newcastle students and their counterparts from the host country
  • least possible exposure to predictable risks
  • promotion of the University's name both at home and abroad
  • lasting positive impacts for the locality and/or the host country

The Committee's major activity is assessing proposals.

You will certainly need advice and help with your expedition planning, so please make contact as early as you like with your Faculty representative on the Expeditions Committee:

  • Dr Richard Bevan, Faculty of Science, Agriculture and Engineering
  • Dr Rachel Carr, Faculty of Humanities and Social Sciences
  • Dr Emma Pearson Committee Chair for Humanities and Social Sciences
  • TBC, Faculty of Medical Sciences

These people are available all year round. They may be able to help you to:

  • shape your initial ideas
  • find more expert advice
  • get in touch with other students looking for a similar opportunity

Most of the money available for expeditions comes from interest raised on the Student Exploration Appeal Fund. You must not approach any of the donors to this Fund for your expedition funds. Other funds are contributed from the Henderson Fund, replacing previous funding from the Vice-Chancellor. Please do not approach the VC's office directly for funds.


You can fund your expedition from various sources. These include:

  • Expeditions Committee funding
  • other University funding
  • external funding
  • travel scholarships

Students from the School of Geography, Politics and Sociology may apply for support from the Sonia Stonehouse Expedition Fund.

Preparing Reports

What follows are only guidelines only. You = do not need to follow them precisely. You may well be asked to supply reports to other sponsors of your expedition, and they may provide alternative guidelines.

The Expeditions Committee will accept reports in alternative formats, but would like to see material relating to all the headings mentioned in the following sections in your submissions.

Our guidelines will help you produce professional documents that do justice to your efforts abroad, and are not necessarily the best blueprint for your report. Reports based on dissertation research projects should be just that, but please add an informative 'top' and 'tail':

  • an introduction should explain the origin and organisation of the expedition
  • a final section should give full details of your budget, donations and grants received, equipment loans and other assistance in kind, and full details for your main contacts both at home and abroad, with a brief explanation of their roles

Previous Expeditions

Previous expeditions have been carried out in a wide range of countries, from Brazil to Bulgaria, Iceland to Indonesia, Kazakhstan to Kenya, Greenland to Ghana, Tibet to Tanzania, Norway to Namibia, and Peru to the Philippines.