Changes for students working on campus
What’s changing and what it means for you
What's changing?
The University is moving from the current My Working Hours App to a new, University-run service called Unitemps, based in the Careers Service.
This change will take effect from June 2026 and applies to students who are currently working on campus or who claim assigned hours through the My Working Hours App.
What happens between now and June 2026?
- The current system will remain open until 31 May 2026.
- The last payroll payment from the My Working Hours App will be made at the end of May 2026.
- If there are any changes to your assignment, your manager will update you.
We want to make sure you are paid correctly and on time and that there is no unforeseen disruption to your existing work. To help you understand what you need to do, please read through the Student Checklist below.
Student Checklist
What you need to do now
- Continue working as usual, as advised by your manager
- Make sure your hours are accurate and submitted on time
- Check assignments carefully as May approaches
- Read University emails for important updates and actions
Critical pay dates
Before 11 May 2026
- Any work assigned before this date must be submitted by Thursday 14 May 2026 for approval
- If any outstanding hours are not submitted by Thursday 14 May 2026 for approval, you will not be able to claim payment. If you do have any outstanding claims, there may be significant delays and potential tax implications.
Between 11 - 31 May 2026
- For any hours assigned during this period, you will be paid at the end of May.
- You will not need to submit any claims for these hours via the My Working Hours App during this period.
- If your role continues into June, you will be required to complete a new Right to Work check. We will be in touch during this time if this applies to you.
We’ll send reminders to your University email closer to these dates.
What happens if my role starts or continues from 1 June 2026
- Your role will move into the new Unitemps system and you will no longer use the My Working Hours App to manage your assignments.
- You must have completed a new Right to Work check before continuing or starting your role.
- You will receive a P45 at the end of May as part of the transition from My Working Hours App to Unitemps.
You’ll receive clear instructions before anything changes, including when to register for Unitemps and complete your Right to Work check.
About your P45
You will receive a P45 at the end of May 2026 as part of closing the My Working Hours App system. This is a routine payroll step and supports a smooth move into Unitemps if you continue working.
Please ensure your address details are up to date on MyApps, as your P45 will be posted to this address.
Right to Work checks
If your role continues beyond 1 June 2026, or if you start any new assignments from this date, you will be required to complete a new Right to Work check.
This applies to all student workers from June 2026, even if you have previously completed a Right to Work check. This is to ensure you are compliant as a student worker and completes the Unitemps registration.
What you need to do
- Be prepared by ensuring you have the correct documentation ready:
- For UK nationals, you will need a physical copy of your passport or birth certificate and to attend a verification appointment.
- For international students, this will involve generating a new employer share code and attending a video verification call.
- Look out for further emails with instructions on when you need to complete your Right to Work check.
What is Unitemps?
Unitemps will be our very own on-campus recruitment agency, providing a wide range of opportunities for Newcastle University students to access paid work on campus. The Unitemps team, based within the Careers Service, will support you as a student worker.
Where to find help
Please continue to check this webpage and your University emails for the latest updates.
- Questions about your role: Please contact your manager or department you are working for.
- Questions about the My Working Hours App or the change to Unitemps: Email seoc@newcastle.ac.uk