Biometric Residence Permit (BRP) Collection and Right to Study

BRP Collection

Biometric Residence Permit (BRP) Collection and eVisas

When you apply for your visa outside of the UK, for a programme longer than 6 months, you will either be issued with a 90-day vignette in your passport to allow you to enter the UK, or you may be given an e Visa which you can access through the UKVI View and Prove your immigration status web pages.

If you are issued with a 90-day vignette, you will also be issued with a Biometric Residence Permit (BRP) card, which you should collect on your arrival in the UK.

You should collect your BRP card as soon as you can on your arrival in Newcastle.

Collecting your BRP card from Newcastle University

You will be contacted by the Visa Support Team on your University email account with a link to the booking system when your BRP card is ready to collect. Please make sure to read this email very carefully as it will contain further instructions.

Please note that this may be later than the date shown on your visa decision letter or the notification you receive from TNT or Royal Mail. Please wait to be contacted before trying to collect your card.

Please allow up to 15 working days from your date of arrival in the UK to be contacted. If you have not been contacted by the Visa Support Team within 15 working days of your arrival in the UK, please e-mail compliance@ncl.ac.uk giving your name, student number the date that you entered the UK.

BRP card collection for dependants

If you have also applied for a visa for your dependants and you also wish to collect their BRP cards from Newcastle University, please e-mail compliance@ncl.ac.uk giving your name and student number and the full names of all your dependants. You must do this before you arrive in Newcastle, if possible.

Please note, from March 11th 2024 we will no longer be taking deliveries of BRP cards at Newcastle University. Please refer to 'Collecting your BRP card from a local Post Office'.

Collecting your BRP card from a local Post Office

You can also choose to collect your BRP card from a local Post Office.

The three participating Post Offices in Newcastle are:

You need to take with you:

your visa decision letter, recieved when you were granted your visa; and
your passport

BRP card collection for dependants

As the main applicant (or student) you should accompany dependants collecting their BRP cards from the Post Office.

If you have dependants under the age of 18, you will have to nominate yourself as the responsible adult to collect their BRP cards, even if you are the child’s parent.

Students aged under 18

If you are under 18 you and you are not accompanied by an adult, you may not collect a BRP card from the Post Office.

You should select collection from the University using the ACL code 3HE272.

Right to Study

Proving Your Right to Study

The University is required to check that your immigration permission permits you to study in the UK. You must also provide any new immigration documents you receive, if:

you extend or change your UK immigration permission
you obtain a new passport
you receive a replacement BRP card
you receive an eVisa to update your immigration permission

You can provide the required documents/details by completing our Right to Study form.

Alternatively, you can also provide these documents by attending a Right to Study check between 11am and 1pm Monday to Friday on Level 2, King’s Gate (no appointment required). If you have an enquiry about your Right to Study check please send an e-mail, including your student number, to compliance@ncl.ac.uk.

If you have entered the UK without a visa for a period of 6 months or less

We will require:

1. A copy of your passport, and;

2. A copy of your passport page showing an entry stamp, or;

3. A copy of your boarding pass or ticket giving the date of your entry to the UK if you did not receive an entry stamp.

If you have entered the UK with a visa in your passport and/or a BRP card

We will require:

1. A copy of your passport, and;

2. A copy of your visa with an entry stamp, or a copy of your boarding pass or ticket giving the date of your entry to the UK if you do not have an entry stamp.

3. A copy of your BRP card (both sides), if you have one.

If you collect your BRP card from the University, we will complete your right to study check during your appointment to collect your BRP card.

Please note, if you have an BRP and e-visa, please provide a share code and a copy of your BRP card – Please see ‘If you have an e-Visa’ for instructions on how to generate a share code.

If you have EU Settled or Pre-Settled status

Please send the following, with your student number, to compliance@ncl.ac.uk:

1. A copy of your passport.

2. A share code generated for ‘education or training’.

You can generate a share code on the following link: https://www.gov.uk/view-prove-immigration-status

If you have an e-Visa

Please send the following, with your student number, to compliance@ncl.ac.uk:

1. A copy of your passport, and;

2. A share code generated for ‘education or training’, and.

3. A copy of your boarding pass or ticket giving the date of your entry to the UK.

You can generate a share code on the following link: https://www.gov.uk/view-prove-immigration-status

If you have recently made an application for leave to remain in the UK

If you have recently made an application for leave to remain in the UK, but your new visa has not yet been granted, please send evidence of your visa application showing the type of application and the date that the application was submitted to compliance@ncl.ac.uk

If you have been granted leave to remain in the UK

If you have been granted leave to remain in the UK and have received an e-Visa and/or a BRP card, please send a share code or a copy of both sides of your BRP card to compliance@ncl.ac.uk

Other evidence of immigration permission

If you have another type of immigration permission or other documents which prove your right to study, please send it to compliance@ncl.ac.uk.

Examples of other immigration permission includes the following categories (but not limited to these categories): Dependant visa, BNO visa, Visitor visa (even if you did not have to apply for this visa in advance of travelling to the UK), EUSS Pre-settled and Settled status, Skilled Worker visa, Global Talent visa, Indefinite leave to remain, leave outside the immigration rules such as humanitarian protection and asylum routes.

It is very important that you provide documents which prove your right to study. If you fail to do so, your registration is at risk. If you have any queries about what you should provide for your right to study check, please e-mail compliance@ncl.ac.uk

If you have any queries or concerns about your immigration status, please contact the Visa Support Team at visa@ncl.ac.uk as soon as possible.

Transition to eVisas

UK Visas and Immigration (UKVI) are currently contacting BRP card holders with instructions on how to access their eVisa. Your eVisa will enable you to view and prove your continuing right to study in the UK.

When you receive your e-mail from UKVI with your instructions on how to access your eVisa, you must take the following steps:

enter your details into View and prove my immigration status to generate a share code
provide your share code by submitting the Right to Study form.

The Visa Support Team will then be able to update your student record.

You should read the details on your eVisa carefully and let the Visa Support Team know of there are any errors on your eVisa by e-mailing compliance@ncl.ac.uk Please note that your eVisa may not have all of the details listed on your BRP card, such as the sponsor licence number (CKTK52NU0) and your work conditions. These can be found on the UKVI decision notice your received when your visa was granted.

Check your visa

It is important that you check your BRP card or your eVisa, and follow the recommended steps to correct any mistakes

You should check your BRP card or your eVisa immediately and report any errors to the Visa Support Team as soon as possible.

It should show:

your full name;
visa expiry and issue date;
type of visa;
Newcastle University’s sponsor licence number: CKTK52NU0;
working conditions

Duration of your visa

Your Student Route visa will normally last for the duration of your programme, plus some additional weeks or months at the end.

You must make sure that the length of your visa is correct:

programmes of 12 months or more: duration of programme + 4 months;
programmes of 6-12 months: duration of programme + 2 months;
pre-sessional programmes: duration of programme + 1 month;
programmes of less than 6 months: duration of programme + 1 week

Your BRP card is your visa, showing your permission to stay in the UK and the conditions under which you can stay. Keep it in a safe place.

If you lose your BRP card or passport, follow our advice on replacing lost and stolen immigration documents.

Correcting mistakes

If there is a mistake on your visa, please follow the steps below to get the visa corrected.

You can report errors relating to:

Personal details, work permission, visa expiry date and other remarks on the BRP, Vignette and E-Visa.

Your BRP card may expire on 31.12.2024, even if you have been granted a longer visa. UK Visas and Immigration (UKVI) are currently contacting all BRP card holders with instructions on how to access their eVisa. Your eVisa will replace your BRP card as evidence of your leave to remain in the UK.

Please look out for the e-mail from UKVI and follow their instructions to access your eVisa. The e-mail from UKVI could be sent to any e-mail address you have used in a UKVI visa application.

When you have accessed your eVisa, you must follow the instructions to update your Right to Study as soon as possible.

Correcting mistake on the vignette inside your passport

If the mistake on your visa is on the vignette inside your passport, you should report this to the UK Visa and Immigration (UKVI) within 3 months of arriving in the UK.

In order to do this, you should follow the instructions for reporting an error on your BRP card (for visa applications made outside of the UK).

When completing the form, you should enter your 'GWF' number.

If it has been over 3 months since you arrive in the UK, you are still encouraged to follow the steps above and contact the Visa Support Team if the UKVI will not amend the error.

Mistake on your BRP card (for visa applications made outside the UK)

If there is an error on your BRP card, you should report this to the UK Visa and Immigration (UKVI)

Please provide an explanation of the error and include your CAS number where applicable.

If you are expecting a BRP card because your visa was granted for a period of over 6 months, but a BRP card was not issued (either through technical errors by UKVI or a mistake on the vignette), please also use this online form to request a BRP card.

Mistake on BRP (for applications made inside the UK)

If there is a mistake with the visa expiry date or the permission to work on the BRP card, you have to submit an administration review to have this corrected.

Administrative review can only be done within 14 days of receiving your new visa.

You can submit an administrative review on the UKVI website. If you are not sure how to do this, please contact the Visa Support Team.

For all other types of mistakes on the BRP card, you should report this to the UK Visa and Immigration (UKVI)

Please provide an explanation of the error and include your CAS number where applicable.