Your Visa and Right to Study
Find out how to collect your BRP and Right to Study.
Biometric Residence Permit (BRP) Collection and eVisas
When you apply for your visa outside of the UK, for a programme longer than 6 months, you will either be issued with a 90-day vignette in your passport to allow you to enter the UK, or you may be given an e Visa which you can access through the UKVI View and Prove your immigration status web pages.
If you are issued with a 90-day vignette, you will also be issued with a Biometric Residence Permit (BRP) card, which you should collect on your arrival in the UK.
You should collect your BRP card as soon as you can on your arrival in Newcastle.
Collecting your BRP card from a local Post Office
You can choose to collect your BRP card from a local Post Office.
The three participating Post Offices in Newcastle are:
- Barras Bridge Post Office (within M&M News)
- Northumberland Street Post Office (within WHSmiths)
- Byker Post Office
You need to take with you:
- your visa decision letter, recieved when you were granted your visa; and
- your passport
BRP card collection for dependants
As the main applicant (or student) you should accompany dependants collecting their BRP cards from the Post Office.
If you have dependants under the age of 18, you will have to nominate yourself as the responsible adult to collect their BRP cards, even if you are the child’s parent.
Students aged under 18
If you are under 18 you and you are not accompanied by an adult, you may not collect a BRP card from the Post Office.
Please contact the Visa Support Team at Compliance@ncl.ac.uk for further guidance.
Proving your right to study
The University is required to check that your immigration permission permits you to study in the UK. You must also provide any new immigration documents you receive, if:
you extend or change your UK immigration permission
you obtain a new passport
you receive a replacement BRP card
you receive an eVisa to update your immigration permission
You can provide the required documents/details by completing our Right to Study form.
Alternatively, you can also provide these documents by attending a Right to Study check. We currently hold drop in sessions for Right to Study Checks in Great North House on level 2 Tuesday – Thursday 11am – 12pm (no appointment required). If you have an enquiry about your Right to Study check please send an e-mail, including your student number, to compliance@ncl.ac.uk.
If you have entered the UK without a visa for a period of 6 months or less
We will require:
1. A copy of your passport, and;
2. A copy of your passport page showing an entry stamp, or;
3. A copy of your boarding pass or ticket giving the date of your entry to the UK if you did not receive an entry stamp.
If you have entered the UK with a visa in your passport and/or a BRP card
We will require:
1. A copy of your passport, and;
2. A copy of your visa with an entry stamp, or a copy of your boarding pass or ticket giving the date of your entry to the UK if you do not have an entry stamp.
3. A copy of your BRP card (both sides), if you have one.
Please note, if you have an BRP and e-visa, please provide a share code and a copy of your BRP card – Please see ‘If you have an e-Visa’ for instructions on how to generate a share code.
If you have EU Settled or Pre-Settled status
We will require:
1. A copy of your passport.
2. A share code generated for ‘education or training’.
You can generate a share code on the following link: https://www.gov.uk/view-prove-immigration-status
If you have an e-Visa
We will require:
1. A copy of your passport, and;
2. A share code generated for ‘education or training’, and.
3. A copy of your boarding pass or ticket giving the date of your entry to the UK.
You can generate a share code on the following link: https://www.gov.uk/view-prove-immigration-status
If you have recently made an application for leave to remain in the UK
If you have recently made an application for leave to remain in the UK, but your new visa has not yet been granted, please send evidence of your visa application showing the type of application and the date that the application was submitted to compliance@ncl.ac.uk
If you have been granted leave to remain in the UK
If you have been granted leave to remain in the UK and have received an e-Visa and/or a BRP card, please send a share code or a copy of both sides of your BRP card to compliance@ncl.ac.uk
Other evidence of immigration permission
Examples of other immigration permission which may prove your right to study include the following categories (but not limited to these categories): Dependant visa, BNO visa, Visitor visa (even if you did not have to apply for this visa in advance of travelling to the UK), EUSS Pre-settled and Settled status, Skilled Worker visa, Global Talent visa, Indefinite leave to remain, leave outside the immigration rules such as humanitarian protection and asylum routes.
It is very important that you provide documents which prove your right to study. If you fail to do so, your registration is at risk. If you have any queries about what you should provide for your right to study check, please e-mail compliance@ncl.ac.uk.
If you have any queries or concerns about your immigration status, please contact the Visa Support Team at visa@ncl.ac.uk as soon as possible.
Transition to e-Visas
The UK Visas and Immigration (UKVI) are developing a digital immigration system (e-Visa), and they are currently contacting BRP card holders with instructions on how to create their UKVI account and access their eVisa. Your eVisa will enable you to view and prove your continuing right to study in the UK.
When you receive your e-mail from UKVI with your instructions on how to access your eVisa, you should follow the steps to complete your Right to Study with an e-Visa.
Please make sure you still collect your BRP upon arrival in the UK and keep your details in your UKVI account up to date.
You should read the details on your eVisa carefully and let the Visa Support Team know of there are any errors on your eVisa instructions on ‘correcting errors’. Please note that your eVisa may not have all of the details listed on your BRP card, such as the sponsor licence number (CKTK52NU0) and your work conditions. These can be found on the UKVI decision notice your received when your visa was granted.
Check your visa
It is important that you check your BRP card or your eVisa, and follow the recommended steps to correct any mistakes
You should check your BRP card or your eVisa immediately and report any errors to the Visa Support Team as soon as possible.
It should show:
- your full name;
- visa expiry and issue date;
- type of visa;
- Newcastle University’s sponsor licence number: CKTK52NU0; (Not currently shown on an e-visa)
- working conditions (Not currently shown on an e-visa)
Duration of your visa
Your Student Route visa will normally last for the duration of your programme, plus some additional weeks or months at the end.
You must make sure that the length of your visa is correct:
- programmes of 12 months or more: duration of programme + 4 months;
- programmes of 6-12 months: duration of programme + 2 months;
- pre-sessional programmes: duration of programme + 1 month;
- programmes of less than 6 months: duration of programme + 1 week
Your BRP card is your visa, showing your permission to stay in the UK and the conditions under which you can stay. Keep it in a safe place.
If you lose your BRP card or passport, follow our advice on replacing lost and stolen immigration documents.
Correcting Errors
If there is a error on your visa, please follow the steps below to get the visa corrected.
You can report errors relating to:
Personal details, work permission, visa expiry date and other remarks on the BRP, Vignette and E-Visa.
Your BRP card may expire on 31.12.2024, even if you have been granted a longer visa. UK Visas and Immigration (UKVI) are currently contacting all BRP card holders with instructions on how to access their eVisa. Your eVisa will replace your BRP card as evidence of your leave to remain in the UK.
Please look out for the e-mail from UKVI and follow their instructions to access your eVisa. The e-mail from UKVI could be sent to any e-mail address you have used in a UKVI visa application.
When you have accessed your eVisa, you must follow the instructions to update your Right to Study as soon as possible
Correcting error on the vignette inside your passport
If the error on your visa is on the vignette inside your passport, you should report this to the UK Visa and Immigration (UKVI) within 3 months of arriving in the UK.
In order to do this, you should follow the instructions for reporting an error on your BRP card (for visa applications made outside of the UK).
When completing the form, you should enter your 'GWF' number.
If it has been over 3 months since you arrive in the UK, you are still encouraged to follow the steps above and contact the Visa Support Team if the UKVI will not amend the error.
Error on your BRP card (for visa applications made outside the UK)
If there is an error on your BRP card, you should report this to the UK Visa and Immigration (UKVI)
Please provide an explanation of the error and include your CAS number where applicable.
If you are expecting a BRP card because your visa was granted for a period of over 6 months, but a BRP card was not issued (either through technical errors by UKVI or a mistake on the vignette), please also use this online form to request a BRP card.
Error on BRP (for applications made inside the UK)
If there is a error with the visa expiry date or the permission to work on the BRP card, you have to submit an administration review to have this corrected.
Administrative review can only be done within 14 days of receiving your new visa.
You can submit an administrative review on the UKVI website. If you are not sure how to do this, please contact the Visa Support Team.
For all other types of errors on the BRP card, you should report this to the UK Visa and Immigration (UKVI)
Please provide an explanation of the error and include your CAS number where applicable.
Error on e-Visas
If there is an error on your e-Visa with the expiry date or type of permission, you will need to contact the Visa Support Team on Compliance@ncl.ac.uk.
You should include all of your details in this email (including your name and student number) along with your visa application reference number, CAS Number, an up to date share code and details about the error.