Student Progress

Biometric Residence Permit (BRP)

Biometric Residence Permit (BRP) Collection and Right to Study

Collecting your BRP card on arrival in Newcastle

When you apply for your visa outside of the UK, for a programme longer than 6 months, you will be issued with a 30-day vignette (or 90 days until the end of 2020) in your passport to allow you to enter the UK. You will then need to collect your BRP card on your arrival in the UK.

You should collect your BRP card within 10 days of your arrival in the UK, if possible. If you have to quarantine, you will not be penalised for collecting your card at a later date.

If you an EU, non-EU EEA or Swiss student, you will not need to collect a BRP card. You will have a digital immigration status, which can be accessed when you receive a decision on your student visa or short term study visa application. You should check that all of the details held on your digital record are correct, including the duration and conditions of your visa.

Collection from Newcastle University

From 29th March 2021, Newcastle University will operate as an Alternative Collection Location (ACL) for BRP cards. This means that you can collect your BRP card from the University.

If you would like to collect your BRP card from the University, please enter the code 3HE272 when requested to do so on your student visa, or short term study visa application.

You will be contacted by the Visa Support Team when your BRP card is ready to collect. Please note that this may be later than the date shown on your visa decision letter or the notification you receive from TNT or FEDEX. Please wait to be contacted before trying to collect your card.

BRP card collection for dependants

If you have also applied for a visa for your dependants and you also wish to collect their BRP cards from Newcastle University, please e-mail giving your name and student number and the full names of all your dependants. You must do this before you arrive in Newcastle, if possible.

Collection from local Post Office

You can also choose to collect your BRP card from a local Post Office.

The three participating Post Offices in Newcastle are:

You need to take with you:

  • your visa decision letter, given to you when you were granted your visa
  • your passport

BRP card collection for dependants

As the main applicant (or student) you should accompany dependants collecting their BRP cards from the Post Office.

If you have dependants under the age of 18, you will have to nominate yourself as the responsible adult to collect their BRP cards, even if you are the child’s parent.

Students aged under 18

If you are under 18 you and you are not accompanied by an adult, you may not collect a BRP card from the Post Office.

You should select collection from the University using the ACL code 3HE272.

Check your BRP card

You should check your card immediately and report any errors to the Visa Support Team as soon as possible.

It should show:

  • your full name
  • visa expiry and issue date
  • type of visa
  • Newcastle University’s sponsor licence number: CKTK52NU0
  • working conditions

Duration of your visa

Your Tier 4 or Student Route visa will normally last for the duration of your programme, plus some additional weeks or months at the end.

Make sure that the length of your visa is correct:

  • programmes of 12 months or more: duration of programme + 4 months
  • programmes of 6-12 months: duration of programme + 2 months
  • pre-sessional programmes: duration of programme + 1 month
  • programmes of less than 6 months: duration of programme + 1 week

Your BRP card is your visa, showing your permission to stay in the UK and the conditions under which you can stay. Keep it in a safe place.

If you lose your BRP card or passport, follow our advice on replacing lost and stolen immigration documents.

Right to Study

Before you can fully complete your registration on your programme, the University will need to check that your immigration permission permits you to study in the UK. This is a Home Office requirement.

If you have collected your BRP card from the Post Office, or you have another form of immigration permissions, such as a vignette in your passport or evidence of a visa application, you will need to present these documents to be checked and scanned.

To do so, you should make an appointment with the Visa Support Team after you have completed any period of mandatory quarantine on your arrival in the UK.

It is very important that you provide documents which prove your right to study. If you fail to do so, your registration is at risk.

If you have any queries or concerns about your immigration status, please contact the Visa Support Team at as soon as possible.

*If you have a digital immigration status (EU/EEA students and BNO visa holders), we will ask you for a share code so that we can check your digital status. The Visa Support Team will e-mail you to ask you to provide your share code.