Biometric Residence Permit (BRP) Collection and Right to Study

BRP Collection

Biometric Residence Permit (BRP) Collection and eVisas

When you apply for your visa outside of the UK, for a programme longer than 6 months, you will either be issued with a 90-day vignette in your passport to allow you to enter the UK, or you may be given an e Visa which you can access through the UKVI View and Prove your immigration status web pages.

If you are issued with a 90-day vignette, you will also be issued with a Biometric Residence Permit (BRP) card, which you should collect on your arrival in the UK.

You should collect your BRP card as soon as you can on your arrival in Newcastle.

Collecting your BRP card from Newcastle University

If you would like to collect your BRP card from the University, please enter the code 3HE272 when requested to do so on your student visa, or short term study visa application.You will be contacted by the Visa Support Team on your University email account with a link to the booking system when your BRP card is ready to collect. Please make sure to read this email very carefully as it will contain further instructions.

Please note that this may be later than the date shown on your visa decision letter or the notification you receive from TNT or FEDEX. Please wait to be contacted before trying to collect your card.

Please allow up to 15 working days from your date of arrival in the UK to be contacted. If you have not been contacted by the Visa Support Team within 15 working days of your arrival in the UK, please e-mail compliance@ncl.ac.uk giving your name, student number the date that you entered the UK.

BRP card collection for dependants

If you have also applied for a visa for your dependants and you also wish to collect their BRP cards from Newcastle University, please e-mail compliance@ncl.ac.uk giving your name and student number and the full names of all your dependants. You must do this before you arrive in Newcastle, if possible.

Collecting your BRP card from a local Post Office

You can also choose to collect your BRP card from a local Post Office.

The three participating Post Offices in Newcastle are:

You need to take with you:

your visa decision letter, recieved when you were granted your visa; and
your passport

BRP card collection for dependants

As the main applicant (or student) you should accompany dependants collecting their BRP cards from the Post Office.

If you have dependants under the age of 18, you will have to nominate yourself as the responsible adult to collect their BRP cards, even if you are the child’s parent.

Students aged under 18

If you are under 18 you and you are not accompanied by an adult, you may not collect a BRP card from the Post Office.

You should select collection from the University using the ACL code 3HE272.

Right to Study

Proving your Right to Study

The University is required to check that your immigration permission permits you to study in the UK. You will also have to provide any new immigration documents you receive, if you extend your UK immigration permission or obtain a new passport while you are registered at Newcastle University.

If you are collecting your BRP card from the University, your right to study will be checked at your appointment to collect your BRP card. You do not need to make additional arrangements to have your right to study checked.

Right to study check

A right to study check is the process where the university checks you immigration documents to determine if you have the correct permission to study in the UK.

This process involves:

Taking a copy of your current passport
Checking and taking a copy your visa or BRP card
Checking the date entered the UK

Your right to study check

If you:

have collected a BRP card from the Post Office or had a BRP card delivered to your home; or
have an entry clearance vignette in your passport covering the whole of your programme; or
have entered the UK through an e Gate without a visa, or an immigration stamp; or
have any other evidence of your immigration permission,

You do not need to make an appointment to have your right to study checked. Please see below for times and locations of our right to study drop in.

Please refer to the procedure for BRP collection if you are collecting your biometric residence permit card from the University.

You should bring the following documents to your right to study check:

Your passport (in all cases)
Your BRP card (if you have one), or other cards showing your immigration permission.
Your boarding pass or ticket, if you entered the UK through an e Gate, or your passport was not stamped on your arrival at the UK border.

You can complete your right to study check

On level 2, King's Gate between 11am - 2pm Monday - Friday

Electronic or ‘e’ Visas – UK Immigration ID check

eVisas are issued when applicants use the UKVI App to make a visa application. Some students making a visa application in the UK will only receive an eVisa, while some students will receive an eVisa and a BRP card.

You can view your eVisa online.

eVisa and a BRP card

If you receive a BRP card and an e Visa, please bring your BRP card to a right to study check, as above.

eVisa only

If you have entered the UK on an eVisa, you should send a copy of your passport, your share code and your boarding pass or ticket to compliance@ncl.ac.uk. Please give your full name and student number in the e-mail.

If you have been issued with a eVisa following a visa application in the UK, you should send your share code to compliance@ncl.ac.uk.

In order to generate a share code you should:

1. Go to https://www.gov.uk/view-prove-immigration-status and click ‘start now’
2. Select the document you used on your application and enter the details
3. Select ‘other’ when prompted for the reason and enter ‘right to study’

Other evidence of immigration permission

Examples of immigration permission includes the following categories (but not limited to these categories): Student visa, Dependant visa, BNO visa, Visitor visa (even if you did not have to apply for this visa in advance of travelling to the UK), EUSS Pre-settled and Settled status, Skilled Worker visa, Global Talent visa, Indefinite leave to remain, leave outside the immigration rules such as humanitarian protection and asylum routes.

If you have other documents which prove your right to study, for example, evidence of a recent visa application, please send it to compliance@ncl.ac.uk

If you have a visitor visa (either a vignette inside your passport or a visa granted on arrival), you should bring your passport and proof of travel to a right to study check, as above.

If you hold EUSS status (settled or pre-settled) and there is a visa note on your S3P account, you can send your share code by email to compliance@ncl.ac.uk

It is very important that you provide documents which prove your right to study. If you fail to do so, your registration is at risk. If you have any queries about what you should provide for your right to study check, please e-mail compliance@ncl.ac.uk

If you have any queries or concerns about your immigration status, please contact the Visa Support Team at visa@ncl.ac.uk as soon as possible.

Check your visa

It is important that you check your BRP card or your eVisa, and follow the recommended steps to correct any mistakes

You should check your BRP card or your eVisa immediately and report any errors to the Visa Support Team as soon as possible.

It should show:

your full name;
visa expiry and issue date;
type of visa;
Newcastle University’s sponsor licence number: CKTK52NU0;
working conditions

Duration of your visa

Your Student Route visa will normally last for the duration of your programme, plus some additional weeks or months at the end.

You must make sure that the length of your visa is correct:

programmes of 12 months or more: duration of programme + 4 months;
programmes of 6-12 months: duration of programme + 2 months;
pre-sessional programmes: duration of programme + 1 month;
programmes of less than 6 months: duration of programme + 1 week

Your BRP card is your visa, showing your permission to stay in the UK and the conditions under which you can stay. Keep it in a safe place.

If you lose your BRP card or passport, follow our advice on replacing lost and stolen immigration documents.

Correcting mistakes

If there is a mistake on your visa, please follow the steps below to get the visa corrected.

You can report errors relating to:

Personal details, work permission, visa expiry date and other remarks on the BRP, Vignette and E-Visa.

Your BRP expiry date may be 31.12.2024 even if you have been granted a longer visa. This is because the UKVI is moving to e-visas in 2024. Please check your visa decision letter for your correct expiry date and, the letter attached to your BRP for more information.

Mistake on your BRP card (for visa applications made outside the UK)

If there is an error on your BRP card, you should report this to the UK Visa and Immigration (UKVI)

Please provide an explanation of the error and include your CAS number where applicable.

If you are expecting a BRP card because your visa was granted for a period of over 6 months, but a BRP card was not issued (either through technical errors by UKVI or a mistake on the vignette), please also use this online form to request a BRP card.

If you would like the university to receive your new BRP card, please provide the following postal address:

Level 2 King’s Gate, Newcastle University, Newcastle upon Tyne, NE1 7RU

Correcting mistake on the vignette inside your passport

If the mistake on your visa is on the vignette inside your passport, you should report this to the UK Visa and Immigration (UKVI) within 3 months of arriving in the UK.

In order to do this, you should follow the instructions for reporting an error on your BRP card (for visa applications made outside of the UK).

When completing the form, you should enter your 'GWF' number.

If it has been over 3 months since you arrive in the UK, you are still encouraged to follow the steps above and contact the Visa Support Team if the UKVI will not amend the error.

Mistake on BRP (for applications made inside the UK)

If there is a mistake with the visa expiry date or the permission to work on the BRP card, you have to submit an administration review to have this corrected.

Administrative review can only be done within 14 days of receiving your new visa.

You can submit an administrative review on the UKVI website. If you are not sure how to do this, please contact the Visa Support Team.

For all other types of mistakes on the BRP card, you should report this to the UK Visa and Immigration (UKVI)

Please provide an explanation of the error and include your CAS number where applicable.

If you would like the university to receive your new BRP card, please provide the following postal address:

Level 2 King’s Gate, Newcastle University, Newcastle upon Tyne, NE1 7RU