Biometric Residence Permit (BRP) Collection and eVisas
When you apply for your visa outside of the UK, for a programme longer than 6 months, you will either be issued with a 90-day vignette in your passport to allow you to enter the UK, or you may be given an e Visa which you can access through the UKVI View and Prove your immigration status web pages.
If you are issued with a 90-day vignette, you will also be issued with a Biometric Residence Permit (BRP) card, which you should collect on your arrival in the UK.
You should collect your BRP card as soon as you can on your arrival in Newcastle.
You will be contacted by the Visa Support Team on your University email account with a link to the booking system when your BRP card is ready to collect. Please make sure to read this email very carefully as it will contain further instructions.
Please note that this may be later than the date shown on your visa decision letter or the notification you receive from TNT or Royal Mail. Please wait to be contacted before trying to collect your card.
Please allow up to 15 working days from your date of arrival in the UK to be contacted. If you have not been contacted by the Visa Support Team within 15 working days of your arrival in the UK, please e-mail compliance@ncl.ac.uk giving your name, student number the date that you entered the UK.
BRP card collection for dependants
If you have also applied for a visa for your dependants and you also wish to collect their BRP cards from Newcastle University, please e-mail compliance@ncl.ac.uk giving your name and student number and the full names of all your dependants. You must do this before you arrive in Newcastle, if possible.
Please note, from March 11th 2024 we will no longer be taking deliveries of BRP cards at Newcastle University. Please refer to 'Collecting your BRP card from a local Post Office'.
The University is required to check that your immigration permission permits you to study in the UK. You will also have to provide any new immigration documents you receive, if you extend your UK immigration permission or obtain a new passport or replacement BRP card while you are registered at Newcastle University.
You can provide the required documents by completing our Right to Study form.
Alternatively, you can also provide these documents by attending a Right to Study check between 11am and 1pm Monday to Friday on Level 2, King’s Gate (no appointment required). If you have an enquiry about your Right to Study check please send an e-mail, including your student number, to compliance@ncl.ac.uk.
2. A copy of your visa with an entry stamp, or a copy of your boarding pass or ticket giving the date of your entry to the UK if you do not have an entry stamp.
3. A copy of your BRP card (both sides), if you have one.
If you collect your BRP card from the University, we will complete your right to study check during your appointment to collect your BRP card.
Please note, if you have an BRP and e-visa, please provide a share code and a copy of your BRP card – Please see ‘If you have an e-Visa’ for instructions on how to generate a share code.
If you have recently made an application for leave to remain in the UK, but your new visa has not yet been granted, please send evidence of your visa application showing the type of application and the date that the application was submitted to compliance@ncl.ac.uk
If you have been granted leave to remain in the UK and have received an e-Visa and/or a BRP card, please send a share code or a copy of both sides of your BRP card to compliance@ncl.ac.uk
If you have another type of immigration permission or other documents which prove your right to study, please send it to compliance@ncl.ac.uk.
Examples of other immigration permission includes the following categories (but not limited to these categories): Dependant visa, BNO visa, Visitor visa (even if you did not have to apply for this visa in advance of travelling to the UK), EUSS Pre-settled and Settled status, Skilled Worker visa, Global Talent visa, Indefinite leave to remain, leave outside the immigration rules such as humanitarian protection and asylum routes.
It is very important that you provide documents which prove your right to study. If you fail to do so, your registration is at risk. If you have any queries about what you should provide for your right to study check, please e-mail compliance@ncl.ac.uk
If you have any queries or concerns about your immigration status, please contact the Visa Support Team at visa@ncl.ac.uk as soon as possible.
If there is a mistake on your visa, please follow the steps below to get the visa corrected.
You can report errors relating to:
Personal details, work permission, visa expiry date and other remarks on the BRP, Vignette and E-Visa.
Your BRP expiry date may be 31.12.2024 even if you have been granted a longer visa. This is because the UKVI is moving to e-visas in 2024. Please check your visa decision letter for your correct expiry date and, the letter attached to your BRP for more information. We will provide more information on how to obtain your digital status when it becomes available.
If the mistake on your visa is on the vignette inside your passport, you should report this to the UK Visa and Immigration (UKVI) within 3 months of arriving in the UK.
In order to do this, you should follow the instructions for reporting an error on your BRP card (for visa applications made outside of the UK).
When completing the form, you should enter your 'GWF' number.
If it has been over 3 months since you arrive in the UK, you are still encouraged to follow the steps above and contact the Visa Support Team if the UKVI will not amend the error.
Please provide an explanation of the error and include your CAS number where applicable.
If you are expecting a BRP card because your visa was granted for a period of over 6 months, but a BRP card was not issued (either through technical errors by UKVI or a mistake on the vignette), please also use this online form to request a BRP card.
If there is a mistake with the visa expiry date or the permission to work on the BRP card, you have to submit an administration review to have this corrected.
Administrative review can only be done within 14 days of receiving your new visa.
You can submit an administrative review on the UKVI website. If you are not sure how to do this, please contact the Visa Support Team.