Payment Methods
The information on this page is relevant to the academic year 2022-23.
Direct Debit
Most of our students choose Direct Debit as their method of payment for their accommodation fees. A Direct Debit is a simple, safe, and convenient banking service, which allows you to instruct your bank or building society to automatically pay your accommodation fees on the due date.
To set up a Direct Debit, you need to have a UK bank or building society. If you are an overseas student and do not have this, you can set up a UK bank or building society account when you arrive in the UK.
Once your Direct Debit is set up, you will get an email with the payment schedule and amounts due - this is known as an Advance Payment Notice. We will then collect your accommodation fees on the collection dates outlined in the notice. Any changes to the payment schedule will be communicated to you at least five working days in advance of the collection date.
39/40 week University-owned accommodation contract
| Three termly |
1 November, 1 February and 3 May
|
| Seven Monthly |
1 November, 1 December, 3 January, 1 February, 1 March, 3 April and 3 May
|
50-week University-owned accommodation contract
| Four termly |
1 November, 1 February, 3 May and 3 July
|
| Nine Monthly |
1 November, 1 December, 3 January, 1 February, 1 March, 3 April, 3 May, 1 June and 3 July
|
Note: Termly instalment amounts vary according to the number of nights in the term
Set up a Direct Debit
Find out how to set up a Direct Debit to pay your accommodation fees.
- you must have a UK bank account
- complete a Direct Debit instruction in one of two easy ways; online, or with a Direct Debit Instruction Form (to be returned to Accommodation Services)
- the return address is as follows:
Accommodation Services
Newcastle University
King's Gate
Newcastle upon Tyne
NE1 7RU
If you’re an EU or international student who has an overseas bank account you will be able to follow the same process as above once you have set up a UK Bank or Building Society account when you arrive in the UK. You must do this before 16th October 2023 to qualify for Direct Debit payments.
Find out when your payments are due if you chose to pay by direct debit for 2022-2023
| Accommodation payment date | Last date for changes to bank account | Last date to request a payment postponement | Last date to make a manual payment |
| 1 November 2022 | 18 October 2022 | 27 October 2022 | 26 October 2022 |
| 1 December 2022 | 18 November 2022 | 28 November 2022 | 25 November 2022 |
| 3 January 2023 | 13 December 2022 | 21 December 2022 | 20 December 2022 |
| 1 February 2023 | 19 January 2023 | 27 January 2023 | 26 January 2023 |
| 1 March 2023 | 16 February 2023 | 24 February 2023 | 23 February 2023 |
| 3 April 2023 | 21 March 2023 | 29 March 2023 | 28 March 2023 |
| 3 May 2023 | 19 April 2023 | 27 April 2023 | 26 April 2023 |
| 1 June 2023 | 18 May 2023 | 26 May 2023 | 25 May 2023 |
| 3 July 2023 | 20 June 2023 | 28 June 2023 | 27 June 2023 |
If you need to make a change to your account, contact us at Accommodation.Finance@ncl.ac.uk
Find out the start and end dates of our billing periods for 2022-23.
The billing periods for students in University-owned accommodation are as follows:
- 18 September 2022 to 7 January 2023
- 8 January 2023 to 22 April 2023
- 23 April 2023 to 24 June 2023
- 25 June 2023 to 2 September 2023
If you pay your accommodation fees before your contract start date, you will be eligible for a 2% discount.
This discount applies to your accommodation fees only and not for any additional charges, such as parking. Your contract will contain details of the discounted amount payable, and the date the payment needs to be made.
If you choose this payment option, you will not receive an invoice for your accommodation fees and must pay the discounted fee in full. If you do not pay this before your contract start date, you will lose the 2% discount and will be invoiced in line with our termly billing periods.
We welcome payment by debit or credit card and will not charge extra if you choose to pay by these methods.
The following payments cards are accepted:
- VISA - Debit, Credit and Electron
- Mastercard - Debit and Credit
- American Express
You can make a credit or debit card payment at any time using our Online Payment Portal.
Benefits for you:
- quick and easy payment method
- email receipt is provided following payment
If you make payment using the online payment portal, your payment will be allocated to your accommodation fee account on the next working day.
You can pay by open banking or by bank transfer using Newcastle University's Payment Platform.
Open Banking is a commonly used payment solution that allows you to make an online real-time payment by bank transfer from your UK bank account.
You will be required to authenticate the payment in the same way as if you are processing a bank transfer using online banking on your mobile or computer e.g. a one-time passcode sent to you from your bank or facial recognition. Payments are processed through Sofort by Klarna, an Open Banking provider.
If you would prefer to pay by bank transfer this option is also available to you by using Newcastle University's Payment Platform. Once you select pay by bank transfer you will receive the bank account details to make the payment to.
To make payment, visit Newcastle University's Payment Platform and in the ‘Paying Fees from’ drop down menu select United Kingdom. Enter the amount you wish to pay and select Sofort to pay by Open Banking or select to pay by bank transfer.
We welcome payment by debit or credit card and will not charge extra if you choose to pay by either of these methods.
The following payment cards are accepted on our Online Payment Portal:
- VISA - Debit, Credit and Electron
- Mastercard - Debit and Credit
- American Express
To pay using Union Pay you will need to use our international payment platform Convera
Benefits for you:
- quick and easy payment method
- email receipt is provided following payment
If you make payment using the online payment portal, your payment will be allocated to your accommodation fee account on the next working day.
Pay in your home currency
If you choose to pay your fees using an overseas card, you may be offered the option to pay in your home currency during the payment process. This convenient service is called dynamic currency conversion (DCC) and is powered by FEXCO.
Benefits for you:
- experience instant conversion to a familiar currency, based on today's exchange rate
- the amount quoted at the time of sale is the final amount you will be charged by Newcastle University for your fee in your home currency
- FEXCO offer an exchange rate guarantee, where if your bank offers a better exchange rate on the same day FEXCO will refund the difference (terms and conditions apply)
- supported currencies include: Euro, US Dollar, Australian Dollar, Canadian Dollar, Hong Kong Dollar, Japanese Dollar, Norwegian Krone, Swedish Krone**
**DCC supported currencies vary depending on the bank
Learn more about Convera Price Promise.
Please note that payments originating from the following areas cannot be made through Convera:
- North Korea
- Iran
- Cuba
- Venezuela
- Crimea region (Ukraine, Russia)
- Specially Designated Nationals (SDNs)
Our international payment platform (via our partner Convera) allows students, parents and sponsors to pay student fees in their chosen currency via bank transfer or by using a wide range of local online payment options (including Alipay, UnionPay and India NetBanking) without incurring any transaction charges.
Watch Video - How Convera works
Benefits:
- pay GBP fees in the currency of your choice without incurring any transaction charges
- pay online or by bank transfer
- get price and payment options upfront with a price comparison tool
- our price promise gives you added confidence that you are getting a competitive price
- rest assured knowing your payments are received in full by the University
- easy to use on smartphones and other mobile devices
- track your payment status by text and email
- get 24/7 chat support on the platform
- customer support service to help you at every step: If you have a query about your payment, you can contact studentsupport@convera.com or call +44 (0)1733 871871
A Direct Debit is a UK banking service that allows you to authorise your bank or building society to automatically pay your accommodation fees on the due date. The payments are made automatically in line with the payment schedule which is sent to you in advance.
A payment in advance is a one-time payment that is made before the start of your contract. The full accommodation fee is paid and can result in a 2% discount on your accommodation fees if settled before the deadline.
We do not accept cash payments. You need to make a payment by following one of the methods that are outlined above.