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Leaving Us

We are committed to providing you with the information and guidance you need for a smooth transition out of University accommodation.

Whether you're at the end of your contract, reviewing options for the next year, or leaving early, we’re here to help. 

Contract ending

When your contract ends, you must follow specific procedures when leaving our accommodation. These details can be found in the Residents' Handbook. You can also find more details in our departure checklist. 

Leaving early

Your contract with us does not include a notice period. This means that if you decide to leave earlier, you will be responsible for paying rent until the contract ends. If you find a replacement, they can take over your contract and payments if they are not already contracted for University accommodation.

What we will do

To help you find a room replacement, we will try to find suitable applicants. Although we will try to help, the responsibility to find a replacement remains with you.

What you need to do

To start the process, you must submit a re-let form to notify us that you wish to end your contract. To request the re-let form, email allocations-enquiries@ncl.ac.uk. 

You're responsible for paying rent till the end of your contract. If a replacement tenant is found, you'll be relieved of your tenancy as of the start of their new contract. There is a £50 admin fee for the takeover. Your rent will be adjusted based on full value, and any overpayment will be refunded.

Returning next year

Find out what you need to do if you want to return to our accommodation next year.

Extending your stay

We are pleased to offer opportunities to extend your stay in our University-owned accommodation for those who wish to continue living in the city beyond the academic year.

Withdrawing from University

If you withdraw from the University, it is your responsibility to let us know. Your school won’t tell us, so you need to keep us informed. Liability terms vary for students living in partnership accommodation. Contact your accommodation provider for more information.

What we will do

We only end contracts if you're no longer a registered student at Newcastle University. If you withdraw, you'll be charged full rent for the termly billing period. The termly billing periods are:

  • 1 September 2022 – 8 January 2023
  • 8 January 2023 – 23 April 2023
  • 23 April 2023 – 25 June 2023*
  • 25 June 2023 – 3 September 2023

(*Castle Leazes contract runs to 18 June 2023)

What you need to do

Notify us of your withdrawal by completing our re-let form.  Check out of your room before the end of the termly billing period to ensure you will be released from the contract at that time. 

Moving out

All good things must end, and soon it will be time for you to depart from your accommodation. You will receive an email from our Customer Services team with more information about the moving-out process. If you have any queries, please get in touch. 

We recommend that you read the Residents' Handbook for University-owned facilities and use our departure checklist for tips on moving out. 

Your questions answered

Can I leave any belongings?

When leaving your accommodation, it is vital that you take all of your belongings with you. You are responsible for making sure the room is left empty. Our team will make sure your room is thoroughly cleaned for the next tenant. 

If you have belongings or food that you no longer need, consider donating them. We work with the British Heart Foundation to collect supplies every year. We also collaborate with local food banks to collect unopened, long-life items. The Students' Union organises the "Leave Newcastle Happy" initiative, which limits waste. Items that we cannot accept: 

  • broken or dirty items
  • duvets
  • pillows
  • knives
  • hangers
  • bikes
  • helmets
Can the Newcastle University Accommodation team help me find private housing?

While we do not advertise private properties to rent, we can help you find the perfect flatmates to share with. Our ResLife Find a Flatmate Scheme is an ideal opportunity to meet like-minded students like yourself. If you are interested in joining us, .