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Sponsored Students

Sponsored Students

This page explains what you need to do to ensure that your sponsorship or funding is showing on your tuition fees account.

You are a sponsored or funded student if you are:

  • externally sponsored (where an external organisation is paying tuition fees on your behalf)
  • internally funded (where a University school or service is providing a scholarship or funding towards your tuition fees)

Externally sponsored students

The University will only define a student as sponsored if the tuition fees are being paid by a funding organisation on their behalf and the funding organisation will pay the tuition fee balance directly to the University. Students whose tuition fees are being paid by their parents or guardians are classed as self-funded.

Letter of sponsorship

The Finance team require a letter of sponsorship from a funding organisation as proof of sponsorship before any funding is applied to a student’s record. This letter must be on official letter headed paper and include the following:

  • student name
  • the course they are studying
  • duration of sponsorship that the letter covers
  • monetary value of the sponsorship (in RM) being paid towards tuition fees
  • address to which the invoice should be posted
  • confirmation that fees will be paid directly to the University

Email a copy of the letter to numed-finance@newcastle.edu.my quoting the student number in the email. You will be classed as a self-funded student by the Finance team until we receive your sponsor letter. 

Sponsor letters from previous academic years will not be accepted unless they cover the full duration of the course. The University reserves the right not to accept sponsorship letters that do not fulfil the above criteria.

Payment of sponsorship

Upon submission of a valid sponsor letter, sponsorship will be applied to the student record and the tuition fees team will invoice the sponsor for payment following student registration. Our payment terms require payment of the invoice by the 31 October and 31 January instalment deadlines. It is important that you make your sponsor aware of this prior to supplying your sponsor letter to the University.

Should a sponsor or embassy default on the payment of tuition fees then the responsibility for payment of the fees will revert to the student.