Student Progress

Student Sickness and Absence Procedure

Student Sickness and Absence Procedure

Where illness or other reason prevents you from studying for more than three working days, you should complete a Student Notice of Absence form. Return the completed form to your academic school or tutor/supervisor as soon as you are able to return to your studies.

The form is not compulsory, but if a teaching event is monitored and there is no authorised absence notice then the absence will be recorded as unauthorised. The form can be used to report sickness or absence for shorter periods, but is not compulsory.

If a PEC application results from the illness, it is necessary to include a medical certificate from the doctor as cases are considered on supporting evidence.

If illness prevents you from studying for more than seven calendar days, you should obtain a medical certificate from you doctor and forward it to your academic school or tutor/supervisor as soon as possible. Along with a PEC application, if appropriate.

The Student Notice of Absence form is also used for absences other than for sickness, eg time away from the University for personal reasons or masters student summer vacation. These absence reasons also require evidence if they will be used to support a PEC application.

Completing the form

The form is available on S3P and should be used by all students except Medical and Dental students. See absence request for advice on completing the form on S3P.

Medical and Dental students should use the Student Absence Request (PDF) form and send it to their academic units. If you’re using a MAC please complete the PDF form using Acrobat Reader for Mac which is a free download. If you use a different PDF reader you may experience some problems completing or submitting the form.

Confidential letter

If you are reluctant for details of your illness to be made known, even to your tutor, you can provide your tutor a confidential letter in a sealed envelope for the Chairman of the PEC Committee or Board of Examiners. This can be addressed as appropriate for the Chairman’s eyes only.