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Applying for Undergraduate Accommodation
Find out how to reserve your room.
The information and dates below should be used as a guide only. Occasionally, we may need to change things due to unforeseen circumstances. If this happens, and we need to make a change, we'll let you know as soon as possible. Please make sure you monitor your emails and read any updates that we send.
We process all applications in line with our Allocations Policy. For specialist allocation information please refer to this policy.
What is advanced booking?
All full year undergraduate applicants will use the Advanced Booking method through our Accommodation Portal. This allows you to reserve a room at the point of applying - giving you peace of mind that your accommodation is secured.
You can choose your accommodation and wash type depending on availability. However you won’t be able to pick a specific room or flat, nor can you organise to live with friends.
How to reserve a room
The Accommodation Portal will open on 10 June 2025. To apply, you must have made Newcastle your firm choice — please note this can take up to 48 hours to update in the portal, so plan accordingly.
Rooms will be released in three batches:
- 10 June
- 1 July
- 22 July
We recommend registering for an accommodation account before rooms are released, so you're ready to log in and reserve a room straight away.
Before applying, make sure you have researched all our accommodation options. We strongly recommend having a few back-up choices in mind, so that if your favourite option is no longer available when you log in, you’ll have alternatives you already know you'd be happy with.
Once you’ve reserved your room, you won’t be able to make any changes to it - even if a room you prefer is released later. So please consider your choice carefully before making a reservation.
The portal will remain open from 10 June, and we encourage you to reserve your room by 31 July 2025 to meet the Accommodation Guarantee deadline.
To meet the Accommodation Guarantee, we may need to open a guaranteed waiting list. If this happens, we'll let you know. You are still guaranteed a room, but you will need to submit preferences instead.
Step 1 – register and log in
To register, you’ll need your UCAS or university reference number. Make sure you use an email address that you check regularly. Avoid using a school or agent's email address as you may miss important emails.
To login, use the nine-digit number you received after registering. Click "Create Application" to start.
Step 2 - start your application
We'll ask for some information ‘About You’ such as your address and details of a trusted person. You'll then select how you are applying. Only students that are applying as a single student are able use advanced booking. You can choose whether you’d prefer to live in a single or mixed-gender flat. This will determine which accommodation is able to view at the next stage.
What happens next?
If you reserved your room using the Advanced Booking option, you already know your room type and residence. You'll find out your exact flat and room number in your contract. You'll get your contract after results day and once you've confirmed your place at the University. We'll send you an email letting you know your contract is ready. You'll then have two days to accept your contract online.
I'm not ready to make Newcastle my firm choice, will there still be accommodation left for me?
We understand that choosing a university is an important decision and it shouldn't be rushed. Rest assured, we're committed to offering accommodation to every student that meets our Accommodation Guarantee. We release bedrooms for advanced booking after the UCAS decision deadline. This ensures that everyone, regardless of when they make their university choice, has an opportunity to secure their preferred room.
I need a specific room due to a disability, can I use the advanced booking option?
If you require adaptations to your bedroom due to a disability or health need, you’ll use the application route, instead of the Advanced Booking option. This means that your allocation will be considered by our experienced team who will work with you to ensure a suitable room is found and your individual needs are met.
If you have a disability or health need but do not require adapted accommodation, please use Advanced Booking and let us know about any adjustments you need after you have reserved your room, and we’ll work with you to organise these.
How can I ensure I get my first-choice accommodation?
We understand that everyone has a favourite option in mind, but some accommodation is very popular and may fill up quickly.
To make things as fair as possible, we use the Advanced Booking system which allows you to reserve your own room. This means you’re in control. If your top choice isn’t available when you log in, you’ll still have the chance to choose from your back-up options.
We’ll also be using queuing software on our website during room release dates. This helps manage demand and ensures that everyone has a fair chance when booking opens.
I won’t be available on any of the room release days, what should I do?
While rooms are released on set days, they don’t disappear at the end of the day. Accommodation will stay on the portal until it’s fully reserved.
If you can’t log in on the exact release date, you’ll still be able to reserve a room later based on what’s available at the time.
How many rooms are released on each date?
The majority of our rooms will be released through the Advanced Booking process, giving you a wide range of options to choose from. A small number of rooms are held back for specialist allocations in line with our Allocations Policy, such as specially adapted bedrooms or studios.
Rooms will be released in three batches, and each batch will include availability across all of our residences, not just one or two locations. We aim to release roughly equal numbers of rooms in each batch to keep things as fair as possible.