To register, you will need your surname, date of birth and applicant number. Your applicant number is different, depending on whether you're:

• an undergraduate applicant - your 10 digit UCAS number omitting the hyphens or your nine digit reference number from the University
• a non-UCAS applicant - your nine digit reference number from the University
• a postgraduate applicant - the first nine digits of your reference number from the University

Enter an email address but use an account you can access at all times, especially during the summer months. A school or agent's account is not recommended.

Create a password that you will easily remember. This must be at least six characters long and include at least one number.

The system will automatically validate your email address. Once confirmed, the application will let you proceed to the next stage. You will also be sent an email that you can refer back to at a later stage.

Go to the application homepage and log in using your applicant number and password.  If you are an undergraduate, note that this applicant number will be different to your UCAS number.

The 'Your Journey to Newcastle' hub page will display the personal details we hold about you.

You must:

• update your home address details
• give an emergency contact
• check that the system has your academic year showing as 2018/19

Select 'Create Application' to begin your application and select the relevant 'Application Type' specific to you; i.e. single, couple or family.

View the options and select your preferences

Review the accommodation options available, making sure you look at the facilities, images and more information sections about each residence before making your choices. Select the room types and residences that meet your requirements. Single students must select six different options.

When allocating you a room, we will work our way through your choices in order of preference. Some room types are in high demand but low quantity, and these rooms will then be split between male and female gender to ensure a balanced community. To maximise your options, make sure you include residences with a large number of room types.

Prioritise your alternative options

If your preferred choices are unavailable, we need to know what you would prefer to be offered. You must rank the options in order of what you would prefer.

Provide additional information

Complete the additional information section, which depending on your application type, may include:

• expected arrival and departure dates
• sharing preferences
• medical/disability information
• any special requests you may have

Review your choices

When you have completed all sections, you can review your choices in the 'Summary' page. When you're happy with your application, select 'Confirm' and you will receive an email confirming your choices.

You can log back in and review your application at any time and you can make changes up to 30 June.

To be covered under the accommodation guarantee, make sure you 'Confirm' your application by the 30 June.

Postgraduate Accommodation Application Fee

When completing your application you'll be asked to pay a fee of £500. If you do not pay this at the time of making your application, you need to make payment within 14 days. If you don't, your application will remain incomplete and cannot be processed.

Payment can be made in several ways including online, by credit/debit card, by bank transfer and via Western Union Business Solutions (which provides a free service that allows you to pay in your local currency). Refer to our How to Pay section for further details.

It can take up to seven days from the date the payment is received by us for your online application to update.