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Terms and Conditions 2022/23

Newcastle University Accommodation Services - Standard Terms and Conditions of Contract for Students in Residence 2022-23

Tenants Obligations

1. Financial

2. Permitted Use

3. Looking after the accommodation

4. Your behaviour: looking after yourself and others

5. Health, safety and security

6. Access

7. University disciplinary and other policies

8. Communications

9. At the end of the tenancy

Landlords Obligation

10. Repairs and maintenance

11. Privacy and access

12. Statutory compliance

How the contract can be ended

13. Termination by the landlord

14. Termination by the tenant

15. Relocations

General

16. Limitation of liability

17. Removal of personal belongings

Definitions and interpretation

 

A. Tenant's Obligations

1 Financial

  • 1.1 You must pay us the Rent in advance of or by the Payment Date(s).
  • 1.2 If your Tenancy Period starts between Payment Dates, the Rent will be apportioned on a nightly basis and is payable on the 1st (or the next working day) of the next calendar month. If your tenancy starts within 10 days of the end of the month, your Rent will be due on the 1st (or the next working day) of the following calendar month.
  • 1.3 If you occupy the Room for any nights outside the Tenancy Period, you must pay us the Nightly Rate for the additional nights. If the additional nights are before the start of the Tenancy Period, payment is due with your first Rent payment. If the additional nights are after the end of the Tenancy Period, we will ask you to pay in advance of your stay.
  • 1.4 If you do not comply with your obligations and we incur expense or suffer loss as a result, we may claim from you as damages (compensation) an amount which would put us in the same financial position we would have been in if you had complied.
  • 1.5 If repair and/or cleaning is needed in the Shared Areas and we reasonably believe the damage or mess was caused by residents and/or their visitors in breach of these terms and conditions, we will ask those responsible to pay. If we cannot identify those responsible, we will ask the people who have access to those areas to share the cost of us cleaning and/or making good.
  • 1.6 If you want to end your Contract early and we agree, you will have to pay us a termination fee of £50 at the time of cancellation.
  • 1.7 The details of the Building given on our website tell you what is included in the Rent and what is excluded. Rent includes utilities, unless stated otherwise in your Offer.NOTE: Tenants in couple or family flats in Bowsden Court pay the supplier direct for water and electricity supplies.
  • 1.8 The Rent includes Personal Possessions Insurance, but policy terms apply. You should check these and buy additional cover if you think you need it.
  • 1.9 The Rent does not include council tax, because we expect our students to be exempt from having to pay. If you lose your council tax exemption, you will have to pay council tax in addition to the Rent.
  • 1.10 The Rent does not include a TV licence for any devices that are not supplied by us. You must buy a licence if you watch or record programmes as they’re being shown on any television channel, to watch or stream programmes live on an online TV service (such as ITV Hub, All 4, YouTube, Amazon Prime Video, Now TV, Sky Go, etc.) or to download or watch any BBC programmes on BBC iPlayer on any device whilst in the Building unless the device belongs to us.

2 Permitted use

  • 2.1 Unless otherwise stated in the Offer, the Room is for single occupancy only by the student named in the Offer.
  • 2.2 The permitted use is residential. You must not run a trade or business from any part of the Building.
  • 2.3 You must not allow anyone else to live in the Room, either with you or instead of you.
  • 2.4 You are allowed to have visitors, but these conditions apply:
    • 2.4.1 No visitor under the age of 16 is allowed unless accompanied by their parent or guardian.
    • 2.4.2 You must not have more than one overnight visitor at a time.
    • 2.4.3 You must notify us if you intend to have an overnight visitor
    • 2.4.4 You must not allow an overnight visitor to stay for longer than two consecutive nights and you must not have an overnight visitor on more than three nights in any seven-day period (whether the same visitor or different ones).
    • 2.4.5 You must not have more than three daytime visitors at once.
    • 2.4.6 You must stay with your visitor whilst they are in the Building and you must not lend them your Keys.
    • 2.4.7 We may ask your visitor to leave on any reasonable grounds (such as their behaviour, or the need for evacuation of the Building).
    • 2.4.8 We may exclude any visitor where we believe it to be necessary for the health, safety or welfare of others, or to protect our property.
  • NOTE: as you will be responsible for your visitor’s behaviour, it is advisable to make sure that you know someone quite well before inviting them into the Building.

3 Looking after the accommodation

3.1 You should check the Room and Contents when you arrive, make a note of any defects on the Inventory, and return your completed Inventory to Reception within 7 days of collecting your Key. NOTE: if you do not tell us about any problems, we cannot rectify them and you may not be able to prove at the end of your tenancy that you are not responsible for any damage.

  • 3.2 You must keep the Room and Contents clean and not damage them. If the Room is in a Flat, you and the other occupiers of the Flat must keep the Shared Areas of the Flat and their Contents clean and you must not damage them. You must not remove any Contents from the Room or the Shared Areas. You will not be held responsible for fair wear and tear.
  • 3.3 If you become aware of the need for maintenance, repair or replacement in any part of the Building, you must report it to us promptly as directed in the Residents Handbook.NOTE: If you do not report when you know something is wrong, we may claim from you any damage that could have been prevented if you had told us sooner.
  • 3.4 You must not alter any part of the Building or its Contents.
  • 3.5 You must not interfere with any installations in the Building (such as pipes, wires, cables, or sensors) and you must not do anything that is likely to block the drains.
  • 3.6 You must not bring furniture or large appliances into the Building unless you have first obtained our written permission. We will not unreasonably refuse permission for any appliance you need to help you manage a disability or medical condition.
  • 3.7 You must not allow your rubbish to accumulate in the Room or the Shared Areas. You may only leave rubbish in the designated refuse collection areas at the Building and you should use the recycling facilities where possible.
  • 3.8 You must not bring any animal into the Building unless (a) it is a registered service dog and (b) you have first obtained our written permission. Our Assistance Dogs Policy will apply.

4 Your behaviour: looking after yourself and others

  • 4.1 You must not behave in a way that is likely to cause annoyance, disturbance, offence, harassment, nuisance, injury or loss to others.
  • 4.2 You must not commit any criminal offence in or near the Building.
  • 4.3 You must comply with our Alcohol and Drugs Policy and you must not use any substance to the extent that you become a risk to yourself or others. Use of substances will not be a defence to our enforcement of these terms and conditions.
  • 4.4 If you need help obtaining medical assistance for yourself or another resident, you should contact Reception or our Security Team if out of hours. We will not be able to provide you with any treatment other than basic first aid, but we can help you contact the services you need.
  • 4.5 If you have a carer we may ask them to agree to a code of conduct and you must inform us if you become aware that the carer is not complying with the code.
  • 4.6 If you have a disability and need us to make reasonable adjustments to your accommodation you must let us know your specific requirements a reasonable time in advance.NOTE: more information about reasonable adjustments to premises and equipment is set out in schedule 4 of the Equality Act 2010.
  • 4.7 You must only use equipment provided in the Building for use by a person with a disability for its intended purpose.NOTE: equipment to support people with a disability is essential to enable some people to study at university, and it is very expensive to repair or replace. We will claim compensation from you if you tamper with or mis-use equipment and disciplinary action may also be taken against you.
  • 4.8 You agree to take responsibility for people you invite into the Building. Your visitors must follow the standards of behaviour that are applicable to our residents, and you will be responsible for your visitors’ actions or neglect.

5 Health, safety and security

  • 5.1 You MUST follow our guidance for Fire Safety. Interference with fire safety equipment will be regarded as a serious breach of these terms and conditions which could lead to disciplinary action and/or legal proceedings being taken against you.NOTE: tampering with fire safety equipment is not only dangerous, it is a criminal offence for which a prison sentence may be imposed.
  • 5.2 You are not allowed to smoke or vape anywhere inside the Building. You may smoke or vape in the grounds of the Building, but only in the designated smoking areas.
  • 5.3 You must not use any heating appliance in the Building unless we provide it.
  • 5.4 You must not obstruct any fire escape routes or other Shared Areas of the Building and you must not tamper with or mis-use fire safety equipment.
  • 5.5 You are responsible for looking after your Key. If you lose your Key, you should notify Reception as soon as practicable and in any event within 24 hours of becoming aware of the loss. You can obtain a replacement Key, from Reception, but you may be asked to produce evidence of identity at the time.
  • 5.6 You should carry your Key and your University Smartcard with you at all times and produce them for inspection by a member of University staff if requested.NOTE: if you lock yourself out and do not have your Smartcard with you, it may delay you being able to regain access, as you will need to pass additional security checks. It is also beneficial to carry your card as a means of ID in the event of an accident on or off campus.
  • 5.7 You must inform us if you plan to be away from the Building for longer than seven days.
    NOTE: We need to be aware of this for health and safety purposes and so that we know you are not a missing person.
  • 5.8 You must not use windows to enter or leave the Building except in an extreme emergency.
  • 5.9 You must not bring any firearm to the Building, even if you have a licence for it. You must not bring any other weapon, or everyday item for use as a weapon to the Building. You must not bring anything else into the Building which is likely to be unsafe.
  • 5.10 You must not park any motor vehicle on our property without first obtaining the appropriate parking permit or our written consent. If you park on our property, you must comply with our Student Parking Policy.
  • 5.11 Bicycles may be stored at your own risk in designated bicycle storage areas. You must not bring a bicycle inside the Building.
  • 5.12 Apart from vehicles designed and necessary to assist you with a mobility impairment which you have, you must not bring any e-vehicle (including e-scooters and e-unicycles) or any part of an e- vehicle i.e., a battery or charging equipment, into the Building.

6 Access

  • 6.1 Your Room is your private space, and you should always lock the door and windows when you leave.
  • 6.2 You must not go into any areas of the Building marked “private”, “no access” or similar. You must not go into any other resident’s room unless they invite you.
  • 6.3 You must give us reasonable access to your Room when we require for viewing, inspection, maintenance, repair or any other reasonable purpose (subject to us giving advance notice, where required – see clause 11.1).
  • 6.4 If we send someone to work in your Room, you must comply with their reasonable requests to ensure they have a safe space to work.
  • 6.5 All occupiers in a Flat have equal rights to use the Shared Areas and you must not treat the Shared Areas as if they were your personal space. You must not remove anything provided by us from the Shared Areas. You must not use anything that belongs to another resident, or remove it from the Shared Areas, unless you have the owner’s permission.
  • 6.6 We may visit the Shared Areas for any reasonable purpose, and you must not obstruct us. We will announce ourselves before entering a Flat, but we will not give advance notice.

7 University disciplinary and other policies

  • 7.1 The Residents’ Handbook is part of your Contract. It contains policies which you must follow whilst you are in the Building. There are links to some of the policies in these terms and conditions, but you will also need to refer to the Handbook for policy information on making repair or maintenance requests, what to do if you are accidentally locked out of your Room, and where to find help when you need it. If there is any inconsistency between the Handbook and these terms and conditions, these terms and conditions will prevail.
  • 7.2 All students at Newcastle University must comply with the University’s Regulations. A breach of the Regulations may result in disciplinary action being taken against you, in accordance with the University’s Disciplinary Procedure.
  • 7.3 If you do not comply with the Regulations, you will be failing to comply with the obligations in your Contract. In addition, or as an alternative to disciplinary proceedings, we may take legal proceedings against you to recover loss suffered and/or expense incurred as a result of your actions or neglect.

8 Communications

  • 8.1 If we need to contact you about your Contract, we will usually send you an email. You should check your university email account on a regular basis to make sure you don’t miss something important from us. You must let us know promptly if there is any change in your contact details.
  • 8.2 If you need to get in touch with us, Reception should be your first port of call (or Security if Reception is closed and you need urgent assistance).
  • 8.3 The landlord’s address to which you may send notices (including notices in proceedings) is stated in the Offer. We will notify you in writing if this changes.
  • 8.4 If you receive a letter, notice or other communication that is likely to affect your Room, Flat or the Building, you must send us a copy as soon as you can and in any event by no later than any deadline for responding which is given in the communication.
  • 8.5 You agree to complete our web-based induction programme before collecting your Key. If you do not have internet access, you may complete the induction a short time after arriving at the Building.

9 At the end of the tenancy

  • 9.1 You must leave your Room and Contents in no worse state of cleanliness, condition or completeness than they were in at the start of your tenancy (allowing for fair wear and tear).
  • 9.2 If the Room is in a Flat, you and the other residents entitled to use them must leave the Shared Areas in no worse state of cleanliness, condition or completeness than they were in at the start of your tenancy (allowing for fair wear and tear).
  • 9.3 You must not leave any rubbish or personal belongings behind, except in the designated waste disposal facilities. You must check your post box and ensure you collect any post and parcels held for you at Reception.
  • 9.4 You must vacate the Room and return all your Keys to us by no later than 10.00 am, either on the day of your departure or the last day of your Tenancy Period, whichever is earlier.

B Landlord’s Obligations

10 Repairs and maintenance

  • 10.1 We will use reasonable endeavours to ensure that your Room and the Shared Areas you are entitled to use are in good clean condition at the start of the Tenancy Period.
  • 10.2 We will keep the structure and exterior of the Building in repair and keep the installations for the supply of water, gas and electricity and for sanitation and the installations for space heating and heating water in repair and proper working order.
  • 10.3 We will use reasonable endeavours to ensure that the Contents in your Room and in the Shared Areas you are entitled to use are in good clean condition at the start of the Tenancy Period. We will keep them in reasonable repair and replace them at the end of their useful life (but we may claim from you the cost of repair or replacement of Contents in the Room and a fair proportion of the cost of repair or replacement of Contents in the Shared Areas, except where repair or replacement is necessary because of fair wear and tear).
  • 10.4 During the Tenancy Period we will clean the Shared Areas outside Flats in line with the cleaning service level standard.

11 Privacy and access

  • 11.1 We will need access to your Room at times, but we will give you 7 days’ advance notice of planned visits (for example, routine checks). We do not have to give you any advance notice before coming into your Room in an emergency, to stop a nuisance, where we reasonably believe you are in serious breach of these terms and conditions or if we have serious concerns about your welfare. If routine cleaning is included in the Rent, we will not give you advance notice before coming in on designated cleaning days. We will not give you advance notice before coming to do a repair or carry out maintenance which you have requested, nor where you have been notified that maintenance is required following a planned inspection.
  • 11.2 If we enter your Room when you are not there, we will leave you a note to explain who has been in and why. If we require access to your Room when you are there, we will carry identification and allow you to inspect it.
  • 11.3 We do not have to give notice before coming into any Shared Areas.
  • 11.4 We will keep your personal data secure and we will only use it as permitted by law.

12 Statutory compliance

  • 12.1 We will use reasonable endeavours to make sure that the Building meets all applicable legal requirements.
  • 12.2 We subscribe to the Universities UK / Guild HE Accommodation Code of Practice and we will use all reasonable endeavours to make sure that we and the Building comply with the Code.
  • 12.3 Our complaints procedure is available on request from your Reception or you can discuss your concerns with our ResLife Team.

C. How the contract can be ended

NOTE: The tenancy will be a common law tenancy under paragraph 8, schedule 1, Housing Act 1988, and not an assured shorthold tenancy. The landlord does not have to serve notice under s21 or s8 of the Housing Act 1988 to end the tenancy.

13 Termination by the landlord

  • 13.1 Provided you have not already moved into the Room, we may end the Contract by giving you notice:13.1.1 any time after the 7th day of the Tenancy Period if you have not made late arrival arrangements with us; or13.1.2 any time after the agreed late arrival date if you have made late arrival arrangements with us and have not arrived.
  • 13.2 You will be liable to pay the Rent up to and including the date of termination specified in the notice that we will send you if we end the Contract under clause 13.1.
  • 13.3 We may choose not to terminate the Contract unless and until we have a suitable replacement occupier for the Room.
  • 13.4 After you have moved into the Room, we may terminate the Contract at any time by serving notice on you if:
    • 13.4.1 any money lawfully payable under the Contract is overdue by 14 days or more; or
    • 13.4.2 you are in serious or persistent breach of any of your obligations; or
    • 13.4.3 you do not have status as a student of Newcastle University; or
    • 13.4.4 In our opinion (we must act reasonably in forming that view) your health or behaviour constitutes a serious risk to you, or to other people, or to our property or property belonging to someone else.

NOTE: If we serve notice on you under clause 13.4, the notice will include information about your rights as our tenant.

14 Termination by the tenant

  • 14.1 Many contracts have a “cooling-off period” during which you can cancel without penalty. There is no cooling-off period for tenancy agreements. Your Contract is for the full Tenancy Period, and you can only cancel as permitted in these terms and conditions.
  • 14.2 You can end the Contract if you first comply with ALL the conditions listed in this clause. You will remain liable for the Rent until all four of the following conditions have been satisfied.
    • 14.2.1 You must complete and hand in a ‘Request to Find a Replacement Tenant’ form (available from allocations-enquiries@ncl.ac.uk) notifying us that you would like to leave; and
    • 14.2.2 you must pay for or put right all breaches (if any) of your obligations in the Contract; and
    • 14.2.3 a suitable replacement student must enter into a Contract for your Room for the rest of the Tenancy Period (we have discretion over who is “suitable”, but we will act reasonably).
    • 14.2.4 you must pay a fee (of £50) towards our costs of administration, doing your check-out inspection and cleaning the Accommodation.
  • 14.3 You will not have to comply with the conditions in clause 14.2 if you are able to prove that the reason for termination is a serious or persistent breach of our obligations or because you are prevented from continuing your tenancy because of a disability.
  • 14.4 If you withdraw from Newcastle University you can end the Contract at the end of the academic term in which you withdraw. To terminate the Contract under this clause, you must give our Accommodation Services team a copy of your withdrawal notice and hand in a ‘Request to find a Replacement Tenant’ form. You will be liable to pay Rent until the end of the academic term, even if you move out sooner, but you will not have to comply with the conditions in clauses 14.2.2, 14.2.3 or 14.2.4.

14.5 If you are a postgraduate research student working towards a doctorate, MPhil or MRes and your studies have ended or you have to move away from Newcastle for research purposes before the end of your registered period of study, you can end your Contract before the Tenancy Period expires by giving our Accommodation Services team at least 28 days’ advance written notice accompanied by a letter of confirmation from your academic department.

15 Relocations

  • 15.1 We may ask you to move to comparable alternative accommodation where it is reasonable to do so (for example if a person with a disability needs adaptations that are in the Room and you do not). Where the new accommodation is less expensive, only the reduced rent is payable. If the new accommodation is normally more expensive, there will be no change to the Rent you have to pay.
  • 15.2 If we ask you to relocate to a different Building for a reason that is not your fault, you will have the right to terminate the Contract as an alternative to relocating. If you do choose to terminate the Contract in these circumstances, you will not have to comply with the conditions in clause 14.2, and you will not be entitled to any compensation.
  • 15.3 If we ask you to relocate because you are in breach of one or more of your obligations you will have no right to terminate the Contract as an alternative to relocating and you will have no right to compensation. We will be entitled to claim from you any expense reasonably incurred and loss suffered as a result of your breach.
  • 15.4 You may apply to transfer to another room owned or managed by us, but you must first:
    • 15.4.1 apply to us for a transfer by no later than the last day of the second academic term (which in 2022/23 is 24 March 2023). Applications after that date will not be considered; and
    • 15.4.2 if a transfer is granted, enter into a new contract for the new accommodation; and
    • 15.4.3 pay to us a fee of £50 towards our administration costs; and
    • 15.4.4 have complied with your obligations in the Contract in all important respects.
  • 15.5 We will consider applications to transfer to cheaper accommodation than the Room, but we are under no obligation to approve such applications.

D General

16 Limitation of liability

  • 16.1 Our liability for loss or damage to person or property is excluded unless the loss or damage is caused by our negligence, breach of a statutory obligation, breach of our obligations in these terms and conditions or the authorised actions of our employees carried out in the course of their duties.
  • 16.2 We are not liable for any failure in the provision of lighting, heating, water supply, internet or any telecommunications service where the failure is due to a reason outside our reasonable control (including vandalism or mis-use). We are not liable for any failure in the provision of any service or equipment, for whatever cause, unless the failure is for a continuous period of more than 48 hours after we became aware of it.
  • 16.3 We may delay the repair of any damage that you or other occupiers in the Building cause until you and/or the other occupiers pay for it. We will not delay repair if the repair is necessary to make the Residence or the Accommodation safe. If we carry out a repair, we may still claim from the person(s) responsible for the damage retrospectively.
  • 16.4 You will not have to pay us for damage that has nothing to do with you, such as flooding by a river or fire damage caused by a fault in the electrical installation.
  • 16.5 In cases of accidental damage by you or your visitor(s) where there is no gross negligence your liability will be capped at £5,000. This limit on liability does not apply in cases of damage caused deliberately or by gross negligence.
  • 16.6 You will not have to pay for any reinstatement costs that we recover on our insurance. We carry a large policy excess, and we will not normally claim against our insurance for accidental or deliberate damage caused by residents or their visitors. If we claim against insurance, the excess on the policy may still be regarded as a loss suffered or an expense incurred as a result of a breach of contract and be claimed from the residents who are responsible for the damage. In such cases we will normally claim from you the whole of the policy excess if the damage is to your Room and we may claim from you a reasonable share of the excess if the damage is to the Shared Areas that you are entitled to use. As you and the other occupiers have collective responsibility for the Shared Areas, You may have to contribute to the insurance excess for damage to the Shared Areas even if you personally did not cause the damage. Appeals against claims for damages may be made in writing to the Assistant Manager, further information on grounds for appeal and the process can be found in our Damage Policy.
  • 16.7 We may temporarily suspend use of the Shared Areas to allow cleaning, maintenance or repair to be carried out, but we will try to give advance warning if we can.
  • 16.8 If for any reason beyond our reasonable control the Room is not ready for occupation at the start of the Period of Residence (for example, if a prior occupier has refused to leave, or if the Accommodation needs work carrying out to it) we will offer you alternative accommodation and, provided it is similar or better, you must accept it. If the alternative accommodation is in, or within half a mile of, the Building and of the same or better type, and in good repair and condition, it shall be regarded as comparable and suitable, and shall not constitute a variation to what we agreed to provide and you must accept it. If you accept a substitution that is not similar to or better than the Room, You will be entitled to terminate the Contract if the Room is still not ready for occupation after the first 4 weeks of the Tenancy Period Residence, as an alternative to accepting the substituted accommodation for the rest of the Tenancy Period.

17 Removal of personal belongings

  • 17.1 You agree that we may remove from your Room or another part of the Building any article which constitutes an obstruction or a fire or health or safety risk or which is on display and likely to give serious offence to other people. We may also remove from the Room or another part of the Building any item which it is unlawful for you to have in Your possession, or which is prohibited by these terms and conditions. Unless the item is animate, perishable, or illegal to possess we will, if requested, return it to you on the termination of your tenancy. As we will only remove things which you should not have in the Building, or which you are using in a way which breaches these terms and conditions, we will claim from you the cost of removal and storage or disposal, as appropriate.
  • 17.2 We may remove any item you leave in the Residence at the end of the tenancy. You agree that we will not have any obligation to try to return it to you unless it is of obvious value and likely to have been left behind by mistake (such as jewellery, a laptop, passport or credit card). The following items will always be assumed to have no value and will disposed of without reference to you:
    • Clothing and footwear
    • Books, study notes and stationery
    • Food, drink, utensils, crockery, cutlery and similar
  • Toiletries and cosmetics
  • Items in bin liners or similar
  • Bedding, linen and towels
  • Small kitchen appliancesIf an item has obvious value but you cannot be traced the University may dispose of the item in what it considers to be the most appropriate way, without incurring any liability to you or the owner of the item.Where post/parcels remain on site after your departure we will deal with them in accordance with our Lost/Left Policy.NOTE: Remember that it is your responsibility to remove all your belongings and rubbish at the end of your tenancy. This clause is to clarify our approach to items that may accidentally have been left behind. You may be liable to pay for the cost of clearing personal belongings and rubbish from your Room if you do not do that yourself.

E Definitions and interpretation

18.1 Certain words and phrases used in our terms and conditions have the meanings given to them here.

Building Contents Contract

Flat
Residents Handbook
Key Inventory
Nightly Rate
Offer Payment Date
Reception

The building in which the Room is situated, including any grounds around the building that belong to us.

The furnishings, equipment and other contents that we provide at the Building for our tenants’ use.

A legally binding agreement between you and us for the rental of student accommodation. The Contract incorporates the Offer and these terms and conditions. The Contract is made either (a) online when you click to say you accept the Offer or (b) when you sign a paper tenancy agreement and the agreement has been digitally counter-signed and dated by us.

A self-contained studio, or a shared flat consisting of several Rooms and Shared Areas.

Information provided by us online under the description “Residents Handbook” [and sent to you by email with the [Offer/Contract]]. The Handbook sets out procedural steps which you need to follow and important university regulations and policies that are relevant to student accommodation.

A key or other device that allows entry to the Building or a part of the Building.

List of the Contents you are entitled to use and a schedule of the condition of the Room, the Shared Areas and their respective Contents and Contents

The Rent for the Tenancy Period divided by the number of nights in the Tenancy Period.

A summary of the core terms on which we offer to rent our accommodation to you.

The due date for payment of Rent or an instalment of Rent. The Payment Dates applicable to your tenancy are based on options you selected when booking and are confirmed in the Offer.

Our office at the Building and the staff who work there.

Regulations
Rent Room
Security Team
Shared Area Tenancy Period
We/us/our/ours You/your/yours

Regulations and policies of Newcastle University, available to view at https://www.ncl.ac.uk/regulations/ and such other regulations and procedures as are set out or referred to in the Residents Handbook.

The money that you must pay us for the Room during the Tenancy Period, as set out in the Offer.

The accommodation described in the Offer that we will make available for your exclusive use during the Tenancy Period. In your Contract, “Room” includes any of our accommodation that you move into (for example if you move out of the Room allocated to you whilst we carry out major repair, or if we agree to your request to move to a different room).

The security staff responsible for security at the Building. Your first port of call should normally be Reception, but you may contact the Security Team outside Receptions normal working hours if there is an emergency that cannot wait until Reception re- opens.

The parts of the Building that are for use by more than one occupier. Shared Areas within a Flat are for the shared use of the people living in that Flat. Shared Areas outside a Flat are for the shared use of the people living in the Building.

The period that we will make the Room available for your use, subject to you complying with your obligations in the Contract. The Tenancy Period will be set out in the Offer. You are liable to pay Rent for the full Tenancy Period, whether you live in the accommodation throughout that time or not, unless the tenancy is terminated before the Tenancy Period expires in accordance with these terms and conditions.

Newcastle University which is the landlord of the Building. The person named in the Offer who has agreed to take a tenancy of the

18.2 When reading these terms and conditions, the following rules of interpretation apply:

18.2.1 The words “include”, “including”, “such as”, “for example” and similar are illustrative and do not exclude anything that has not been explicitly referred to.

18.2.2 “May” refers to something that you or we may choose to do. “Must” refers to something that you or we have an obligation to do. “Should” refers to something that is not compulsory, but is requested, recommended or advisable.

  • 18.2.3 Words in the singular include the plural and vice versa.
  • 18.2.4 References to a gender include all others.
  • 18.2.5 “We”, “us”, “our” refer to the landlord of the Room and the landlord’s contractors and other persons authorised by the landlord.

18.2.6 Notes in blue are not contractual terms, but are given for information.

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