ORCiD

Why register for an ORCID iD?

• Attribution – an ORCID iD helps ensure accurate attribution of your publications. It allows users to distinguish themselves from others with the same or similar names and claim credit for their own work, including where variations of their own name have been used for publications. ​
• Funders and publishers – increasingly, funders and publications require ORCID iDs for submissions. ​
• Saves you time – having an ORCID iD eases the sharing of data between your record and funders, publishers, data repositories, and other research workflows, meaning less time spent manually adding information. ​
• Visibility – it improves the visibility and discoverability of your work. ​
• Acts as an online CV – ORCID iDs can be used as a showcase for your achievements, including publications, qualifications, funding, and awards. ​
• Portability – you can retain your ORCID iD throughout your career, including if you move institution or change name. ​
• Free and simple to register.

Who should get an ORCID iD?

Anyone involved in research, scholarship, and innovation is encouraged to register for an ORCiD. This includes: ​

• Researchers and academics at all career stages – from students and Early Career Researchers to senior academics. ​
• Postgraduate Researchers, especially those submitting theses or publishing work.
• Technicians, especially those involved in scholarly publications, datasets, software, or other research outputs.  ​
• Professional Services colleagues, including those involved in research support, grant applications, or scholarly communications. ​If you are not directly producing research outputs, ORCID iDs can still be used as a showcase for your professional activities, qualifications, employment record, awards, and achievements.
• Authors and contributors to scholarly publications, datasets, software, or other research outputs.​

Get your ORCID iD

Registering for an ORCID iD should only take a few minutes. You can register on the ORCID website here:

Register - ORCID.

Top tips for setting up an ORCID iD:

• Add at least two email addresses to your ORCID account. Use your personal email as the primary contact and your Newcastle University email as the secondary account. This helps ensure that you retain access to your account even if you change institutions, and maintains continuity for your research profile. The visibility options can be used to set your personal email account as only visible to you.
• Set your ORCiD visibility to “Everyone” to maximise its impact. While you have full control over your data permissions, the main goal of having an ORCiD is to enhance your research visibility. Choosing the “Everyone” option ensures your profile is discoverable and can be fully utilised by collaborators, institutions, and systems that support research visibility.
• Add your employment affiliation. Adding a current employment affiliation helps distinguish you from other researchers with a similar name.
• Do not create more than one ORCID iD. Having multiple ORCiD accounts can lead to confusion, fragmented records, and missed opportunities for recognition. Stick to a single iD to ensure your research outputs are accurately linked and easily discoverable. If you accidently create multiple ORCiD account, you can deprecate the additional accounts by following these steps: I have more than one ORCID iD – ORCID (please ensure that the remaining account is the one linked to NUProfiles). If you cannot remember your ORCiD account details, go to Sign in - ORCID and click on the option ‘Forgot your password or ORCID ID?’.
• Populate your ORCID iD. Biographical information, funding, research outputs, such as journal publications, monographs, exhibitions, conference papers, blogs, podcasts, and creative work, peer reviewing, editorial work, teaching and supervision, datasets, software, professional memberships, awards, conference organising, committee membership, and more can be added to your profile. Full guidance on what information can be added and how to do so is available here: Updating your record – ORCID. A video guide is also available here: A Quick Tour of the ORCiD Record video.

How to use your ORCID at Newcastle University

1. Synchronise your ORCID iD with NUProfiles Once the MyImpact replacement system, NUProfiles, goes live in November 2026, you will be able to synchronise your ORCID iD with the system, which will have increased integration, including the ability to transfer publications information. Guidance regarding linking your ORCiD and NUProfiles will be available here nearer the launch date. For more information regarding the MyImpact replacement system, please see here: News - MyImpact Update August 2026.
2. Accept the affiliation request from Newcastle University on your ORCiD account: This confirms your employment details and links your work to the University. Log in to your ORCiD account and accept the affiliation request from Newcastle University by following the short video instructions here. There is the option to click on read transcript or closed captions (cc). If you have not received an affiliation request within 3 months of your start date, please email res.policy@ncl.ac.uk.
3. Set up/review your profile in Scopus: Ensure your author profile is correctly configured and your ORCiD is linked, see the step-by-step instructions. We have also created a longer how-to guide to help you with Scopus with general tips, including a 10 minute video, which you can find here. There is the option to click on read transcript or closed captions (cc).

Where to use your ORCID iD

You can use your ORCID iD when submitting publications to many publishers (for example, Wiley, Springer Nature, IEEE and the American Chemica Society), when making grant applications to funders such as the Wellcome and NIHR, and in university research systems including NUProfiles and data.ncl.

By authorising these research systems to manage your ORCID profile it can be automatically updated with details of your new grants, publications and datasets.

You can also include your ORCID iD in your email signature and on your CV as a source of verified information.

Who are ORCID?

ORCiD, which stands for Open Researcher and Contributor ID, is a global, not-for-profit organisation sustained by fees from member organizations. They are community-built and governed by a Board of Directors representative of membership with wide stakeholder representation. ORCiD is supported by a dedicated and knowledgeable professional staff.

Established in 2012 their mission is:

To enable transparent and trustworthy connections between researchers, their contributions, and their affiliations by providing a unique, persistent identifier for individuals to use as they engage in research, scholarship, and innovation activities.

Newcastle University is an ORCiD member via the UK national consortium arrangement with Jisc.

What’s new?

The more ORCID iDs are used, the more useful they become. A beneficial change for those working in the Humanities is a series of new work types that were added at the beginning of 2025: ORCID and Humanities: Celebrating the New Year with New Work Types - ORCID.

To keep up to date with the latest ORCID news and events please go to ORCID - Connecting research and researchers.

Contacts

If you have queries about ORCID iDs at Newcastle University, please contact res.policy@newcastle.ac.uk.