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Visit us in Person

Visit us in Person

How to book an in person appointment to view requested material in our on-site reading room, reading room opening times, how to find and contact us and what to do before you arrive.

Through our in-person consultation service, you can book an appointment to consult Special Collections material on-site in our Reading Room.

Students using archives in the Reading Room

Before you visit

Items must be requested at least one week in advance to ensure we are able to book your slot and retrieve your requested material ahead of your visit.

How to book an appointment

Before booking an in-person appointment, you will need to know the details of the archive collection item(s) or a rare book(s) you would like to view:

  • After requesting an item/s, there is a 2 step process:
    • we will contact you to make a provisional booking whereby you will be allocated a slot (maximum of 2 per week) pending us retrieving your material.
    • Once your material has been retrieved, we will contact you again to confirm your slot(s), and let you know what you need to do when you visit. Please read your confirmation email carefully, which will let you know where to go and what you need to bring.

In line with the UK Archive Sector we have adopted The National Archives’ Coronavirus Visitor Charter. Before your visit we ask that you read and commit to the charter in relation to your visit with us. All of these measures have been introduced to ensure the safety of valued researchers like you, and our staff. We thank you in advance for complying with them. 

Please see our Library Help topics below for information about what you will need to bring with you, and our document and book handling guidelines. 

Opening times

To allow for social distancing and to protect the health and safety of our staff and customers, we are currently offering two and a half hour research slots, from 9.30-12.00 and 1.00-15.30, Monday - Friday. We are limiting researchers to two bookings a week, but will communicate directly with you if additional slots are available. 

When you arrive

If you are unable to make your arranged slot, please email libraryhelp@ncl.ac.uk or telephone: +44 (0) 191 208 7712 as soon as possible. If you are late to your slot we may not be able to accommodate your visit. 

Please note, unless you have indicated on your booking form that you have a legitimate reason not to do so, you will be expected to wear a face covering for the duration of your visit.

How to find and contact us

The Special Collections reading room is on Level 1 of the Philip Robinson Library, Jesmond Road West, Newcastle University, Newcastle upon Tyne, NE2 4HQ

Email: libraryhelp@ncl.ac.uk

Telephone: +44 (0) 191 208 7712

Related topics in Library Help

  • Loading FAQs...

Step One: find an archive collection item or a rare book

  • Start by browsing our collections.
  • All of our collections are also searchable on Library Search.
  • An archive collection can cover several boxes of material. However you will normally see a link to a 'finding aid' which will list the collection contents in more detail, so that you can just order the boxes or items you need.  Remember to make a note of the title and reference code when you are looking through the finding aid, as you will need these when you order your item.

Step Two: order your item

  • When you find an item in one of our collections, note the reference number and title then request it using the Request form.
  • After requesting an item/s, there is a 2 step process:
    • you will be sent an email allocating a provisional date and a time based on preference and availability;
    • once a provisional booking has been made, a second email will be sent to confirm that requested material has been retrieved and is available to view on your selected date and timeslot. Please do not come to the library until your request has been confirmed.

Step Three: consult your item in the reading room

  • Please read your confirmation email carefully, which will let you know where to go and what you need to bring.
  • Members of the University will need to bring their University Smartcard to show on arrival at the reading room.