Skip to main content

Copyright, Acknowledgement and Re-use

Find out about copyright exceptions and advice, acknowledgements and data protection.

Copyright in Special Collections and Archives

Altough we may physically hold material in our collections for research purposes, UK legislation may not allow ourselves or others to copy because the intellectual property still belongs to the creator or a designated third party.

Exceptions to this do apply, including:

  • where copyright covering the material has expired
  • where copying is covered by 'fair dealing' exemptions (this is where the copy is for the purpose of research or private study only)
  • where copying is for educational use within a teaching environment

Where none of these apply, copyright permission must be obtained from the copyright owner before any copying from our rare books and archives takes place.


Special Collections items which are reproduced or referenced, including in publications, should be acknowledged in the form:

[insert full item reference], [insert collection name], Newcastle University Special Collections, GB 186.

Data Protection

Some of the more modern items within our archive collections will be restricted under the terms of the United Kingdom's Data Protection Act 1998 as the material potentially contains personal information about living individuals.  If this is the case, we will make it clear in our catalogues and advise you accordingly.