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Reading Lists for Academic Staff

Reading Lists for Academic Staff

Create and edit your module reading lists.

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Each of the sections below explain how to create and manage your reading lists and make resources available to your students.

How to access your reading list

  • All reading lists are best accessed via Canvas.
  • Once logged in you should see a list of courses on which you are listed as an owner.
  • Within each course click on the Library Reading List menu option on the left hand side.
  • If a list already exists for this module it will be displayed, if not you will be able to create one.
  • Once within the Reading Lists system, the menu option will show you all of the other lists for which you are also a module owner.
The location of Library Reading List menu option within Canvas

Creating your new reading list

When it comes to making your new list available to students there are two options.

Option 1 – Input your own list on the online reading lists system

  • Access your reading list via Canvas.
  • Add resources from Library Search and other sources using appropriate tagging against each item. Refer to ordering of items section below.
  • Publish and send your list to the library for checking and stock ordering.
  • We will only contact you if there are any problems.

Option 2 – Send your list to the library for inputting

Alternatively, you may wish to produce your reading list in a Word document or module handbook and would like the Library to create your online version.

On your reading list please include:

  • A full list of items featuring relevant bibliographic details.
  • Items labelled using essential, recommended and background.
  • Indication of which citations (include chapter or page numbers) you would like scanned.
  • Any relevant notes e.g. if you are using a specific edition; (otherwise we’ll opt for the most recent publication) or if you think items should be transferred to the Student Text Collection.
  • The Library will contact you when your list is published or if there are any problems.

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Making changes and edits to your reading list

If choose you manage your own lists online you can easily add and edit items on your reading lists. When you create a new list don't forget to send it to the library on completion.

Alternatively, you can send your amendments as an attachment to the library using the reading list submission form.

Sending your reading list to the library

You should send your reading list to the library whenever you have:

  • created a brand new reading list for a new module
  • added items to your list
  • inherited the module from another academic and have changed the reading list
  • noticed an increase in the number of expected students and are worried about stock levels
  • noticed some broken links on your list and would like the citations checked

How to send your list

If you are editing and managing your own reading lists online this should be done using the Send List button within the reading lists system.

Alternatively, you can send your list as an attachment to the library using the reading list submission form.

After submitting - Library checks a reading list and availability of resources

When the books are available in the Library, you will not receive any emails unless there is a problem with the order.

When CLA scans (book chapters or journal articles) have been completed, the Library will add the link to the scan on your online reading list. You will not receive any emails unless we are unable to provide your scan.

Expected student numbers and the tags assigned (essential, recommended and background) to each citation help the library to check if sufficient numbers of copies are held. Extra copies will be ordered if necessary as well as checking for new editions. Items may also be moved to the Student Texts Collection where needed.

You will receive an email from the Library once your list is available online.

Ordering of items – essential, recommended and background

When submitting your reading list each item should have a tag applied to it. Tags will help students and the library understand the importance of the item as well as allowing decisions to be made about the number of copies available.

  • Essential reading – very important to the course, all students will need to use this text.
  • Recommended reading – supplementary texts which students are encouraged to use.
  • Background reading – additional texts which are suggested for background subject area reading.

SAgE and HASS Faculty modules

  • Essential and Recommended reading – book/student ratio for printed stock:
    • SAgE - 1:5
    • HASS - 1:10 to 1:50
    • Law – 1:25
  • Background reading – one copy will be ordered for long loan.
  • For all reading E-book access will be pursued.

FMS Faculty modules

  • Essential and Recommended reading – 1:8 book/student ratio for printed stock.
  • Background reading – at least two copies will be ordered for long loan.
  • For all reading E-book access will be pursued.

Support, guidelines and best practice

Enroll yourself on your Reading Lists Training for Staff course in Canvas which takes you through everything you need to know about creating, editing and managing your own reading lists.

For any general reading lists queries including processing queries please email readinglists@ncl.ac.uk.

If you need to discuss resources for your reading list in terms of new subject areas, or book/journal/database provision then please contact your Liaison Librarian.

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