Bookable Spaces
A range of individual and group rooms are available to book at the Philip Robinson Library.
Individual and group study rooms are available for pre-booking.
- Book from 15 minutes to up to 8 hours per day which can be spread across 2 bookings (2 x 4 hour bookings max per day)
- Bookings can be made up to 14 days in advance
- Available during Library opening hours
- If you can’t make your booked slot, it’s easy to cancel your booking to make the space available for others, or get in touch with us at Library Help and we can do it for you.
Important information about using bookable spaces in the Library
- Please remember to scan in and out of your booked space using the QR code
- If you forget to scan in, the system will automatically cancel your booking after 20 minutes
- The study space booking service is only available for staff and students of Newcastle University
Related topics in Library Help
- How do I book a group room or study space?
Book a slot
Go to Book a study space
Choose the library you'd like to study at and then choose your zone (Floor). Select the applicable space that most suits your needs.
Remember not all types of space are available on all floors.
If you require the use of an accessible study room or desk check the “Accessible” box. All spaces will default to either space for 1 or single seat booking.
Bookings can be made up to 14 days in advance.
If you are booking a study space for a group, only 1 person needs to make the booking.
Select the room you want and the date and time you wish to book:
Rooms will be listed and availability shown on the calendar. Slots are bookable for a minimum of 15 minutes to a maximum of 4 hours. You may book up to 2 slots of 4 hours per day. The system has a default booking time of 1 hour, but you can change the length of time to suit your needs by scrolling to the bottom of the page and adjusting the “time until” drop down box.
Once you’ve submitted your times you’ll be asked to authenticate using your University login details.
Check and confirm your booking
Check the date and time is correct, read the terms and conditions, and then scroll down and click continue to add your details to submit your booking. Your booking confirmation - including a check in code - will be sent via email.
Turn up and check in
When you arrive either scan the QR code, or visit the link found below the QR code and enter your check-in code from your email. If you forget to check in, the booking system will automatically cancel your booking after 20 minutes, and the space will be available for someone else to book. Remember to check out!
When you’ve finished please make sure the room is left clean and tidy and check out – either using the QR code or use the link and enter the code in your original booking email. This helps us to manage the space and, if you leave early, makes it available for someone else to use.
- How long can I book a study space for per day?
The minimum booking time is 15 minutes. You can book up to a maximum of 2 slots per day each for up to 4 hours at Philip Robinson Library, Walton Library, Law Library and Marjorie Robinson Library Rooms (8 hours maximum). Bookings can be made up to 14 days in advance.
- How can I adjust the length of my study space booking?
Scroll down to the bottom of the seat availability screen.
You can alter the length of your study space booking using the drop down menu.
- I haven't received my booking details - what can I do?
Booking confirmations will be sent via email, so please check your University email and spam folders. If there is no booking confirmation in your emails, contact us at Library Help and we will check that your booking has gone through.
- What can I do if someone is sitting in a seat I have booked?
You must remember to check in using the QR code or link on the space you booked. If you forget to check in, then the booking system will automatically cancel your booking after 15 minutes and someone else could book the space.
If someone is sitting in the seat you booked, please contact Library Help