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Guide to data.ncl

Your guide to storing, sharing and managing data, code and methods with data.ncl.

Login into data.ncl using your university credentials. On your account page (my data tab) click on ‘+ Create a new item’ then:

  1. Drag the files or browse to select the files (file types supported)
  2. Add a title that describes the data. The title should differ from the publication title and will help make your items discoverable on search engines such as Google
  3. Choose a NUCoRE if the data is associated to one but if not leave it as Newcastle University
  4. Select item type
  5. Add additional authors. These should be the people who were involved in creating, processing and analysing the data that is being deposited. Newcastle University researchers will appear as you type, and you click on the name to add them. External collaborators can be included by pressing return to enter their name and email and ORCID can be included but check with these data authors before providing this information. The order of authors can be change by clicking and dragging the names to the correct order
  6. Select subject categories
  7. Add keywords that are relevant to deposited data and project
  8. Add a description of the deposited data. This is to provide a potential reuser with a clear understanding of what the data is and acts like an abstract of the data. To ensure that the data can be used by a wide-range of researchers we recommend a README file is also created and uploaded. This will include study-level information about the context and design of the research and data-level documentation on levels of variables (if these can’t be embedded into datafiles)
  9. Include the details of any funding grants received (ideally the grant number of reference)
  10. Related materials allows you to add identifiers or links to any relevant content that help describe the research. This includes references to content such as pre-prints, project websites and related datasets, or idenitifers such as the title and doi of the publication - this will appear on the public page alongside the data and become a live link
  11. Apply a licence to the data
  12. Apply an embargo if required 
  13. Make the data confidential if needed
  14. Manage Identifiers allows you to reserve a DOI for your Data Access Statement (to be included in your research outputs)
  15. Click Save changes
  16. Click Submit for review and confirm the information
  17. Research Data Service will review the deposited data and either approve and publish or suggest edits


Video guides

Videos on how to deposit data, choose a licence, and creating collections and projects.