UKRI Policy for long-form publications

If you ackowledge UKRI funding in your manuscript, you can through the library.

If you acknowledge the Wellcome Trust, please see the '' section on the page.

If you acknowledge a different funder or are not funded, we are happy to discuss your options with you.

Contact openaccess@ncl.ac.uk for further details.

From 31 October 2023, it is no longer permitted to include publication costs for long-form publications in-scope of the open access policy in research funding applications.

An exception to this is anticipated costs for clearing rights for third-party materials such as images that will be needed to publish your research. These should continue to be included in research funding applications.

If you have included open access costs in your grant application, you must use this funding for open access publications instead of applying to the dedicated fund.

See the UKRI open access funding and reporting for further details.

You can still publish your UKRI-funded monograph open access.

If your publisher offers a compliant open access option, UKRI will fund charges regardless of when you signed your contract (provided all other requirements are met).

Contact openaccess@ncl.ac.uk to discuss your options.

The UKRI Open Access policy permits compliance without cost, provided the version of record or author's accepted manuscript is free to view and download via an online publication platform, publishers’ website, or institutional or subject repository within a maximum of 12 months of publication.

Contact openaccess@ncl.ac.uk to discuss the options permitted by your publisher.

No, the UKRI open access fund for long-form publications do not support retrospective open access.

There is no limit to the number of requests an author or editor can make to UKRI, via the library.

Each output must acknowledge funding from UKRI.

If your publication does not acknowledge any funder, there is no requirement for you to publish open access. However, the University would encourage open access where possible, such as through the deposition of your author accepted manuscript into the institutional repository.

If you acknowledge the Wellcome Trust, please see the 'Monographs and book chapters' section on the Wellcome Trust Policy page.

If you acknowledge a different funder, please check their publications policy for any open access requirements.

We are happy to discuss your options with you. Contact openaccess@ncl.ac.uk for further details.

No, please contact openaccess@ncl.ac.uk to discuss your options.

UKRI want to be notified when an exemption is applied.

Contact the open access team if you think an exemption applies, as compliance may still be possible.

UKRI’s open access policy does not apply to the following long-form outputs:

• trade books, as defined above, unless they are the only output from UKRI-funded research
• scholarly editions. Defined as an edition of another author’s original work or body of works informed by critical evaluation of the sources (such as earlier manuscripts, texts, documents and letters), often with a scholarly introduction and explanatory notes or analysis on the text or original author
• exhibition catalogues
• scholarly illustrated catalogues
• textbooks
• all types of fictional works and creative writing

For PhD students, the policy focuses on the UKRI-funded research outputs produced rather than the circumstances of the researcher. Policy exemptions would apply to outputs rather than authors.

However if the output is a the result of a training grant an exemption can apply:

"where a monograph, book chapter or edited collection is the outcome of a UKRI Training Grant. Where possible, UKRI expects research organisations to support researchers to make such outputs open access. However, it recognises that publication may occur sometime beyond the lifetime of a training grant"

Please note that requirements for the publication of theses in the UKRI standard terms and conditions of training grants still apply.

There is an expectation that UKRI-funded PhD theses will be published open access with a maximum 12 month embargo, and that any book derived from a UKRI-funded PhD/thesis that acknowledges UKRI would be expected to comply with the OA policy.

Long-form publication that communicated an original contribution to academic scholarship on one topic or theme and is designed for a primarily academic audience. It may be written by one or more authors.

Written scholarly output, formally published for the first time, together with similar outputs from other authors in a single publication, forming a permanently identifiable set of contributions on a common theme, bearing an International Standard Book Number (ISBN). This includes chapters in academic books arising from conferences.

Written scholarly output in which individual chapters or contributions have been written by different authors, and whereby the contributions from each author are intellectually distinct. This includes edited book collections arising from conferences.

An edited book collection may arise from a conference, but it is constructed as a publication in its own right rather than reproducing the proceedings of the conference.

In-scope edited collections must acknowledge UKRI funding and where the editor(s) satisfy at least one of the following conditions:

• the editor(s) of the collection has sole responsibility for curating the publication
• the editor(s) of the collection has made a substantial contribution to the editing, choices for inclusion and underpinning process of investigation in the publication

The complete edited collection must be made available open access, regardless of whether the authors of chapters comprising a collection were or are supported by UKRI.

An academic monograph or edited collection rooted in original scholarship that has a broad public audience, a trade book is only in scope of the policy where it is the only output from UKRI-funded research.

The decision of whether a book is considered trade book or academic monograph is at the discretion of the author and publisher. Decision-making should be informed by:

• the intended audience for the publication is the broader public and not primarily an academic audience
• marketing activities that seek to reach a broad public readership
• sales and pricing models which may include large discounts to retailers
• breadth of distribution channels and networks to reach a broad public audience and not primarily via scholarly channels
• inclusion of additional scholarly materials such as appendices, citations and footnotes
• inclusion of materials for marketability

A book chapter may be exempt from the policy if the edited collection within which it is published is a trade book.

UKRI’s open access policy does not apply to the following long-form outputs:

• trade books, as defined above, unless they are the only output from UKRI-funded research
• scholarly editions. Defined as an edition of another author’s original work or body of works informed by critical evaluation of the sources (such as earlier manuscripts, texts, documents and letters), often with a scholarly introduction and explanatory notes or analysis on the text or original author
• exhibition catalogues
• scholarly illustrated catalogues
• textbooks
• all types of fictional works and creative writing

The final reviewed, typeset and edited version of a research output that is published.

The final author-created version of the manuscript, as agreed with the editor, that has been accepted for publication, prior to typesetting by the publisher.