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UKRI Policy for long-form publications

This page is for long-form publications, for research articles see UKRI open access policy for research articles.

If you are considering a long-form publication, or are currently in the process of publication, please contact openaccess@ncl.ac.uk or complete the form below to discuss options.

Contact us for help with your UKRI long-form publication

Scope

The UKRI open access policy for long-form publications applies to:

  1. Monographs, book chapters and edited collections. Trade books are included where the only output of the UKRI-funded research.
  2. Acknowledge funding from AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, STFC, Innovate UK or Research England.
  3. Published on or after 1 Janurary 2024.
  4. Published within seven years of the formal end of the UKRI-funded project. If seven or more years after, it will no longer be eligible for financial support, and UKRI do not expect it to be made open access.

The policy also applies to peer-reviewed research articles, including reviews and conference papers submitted on or after 1 April 2022.

How to comply

For in-scope publications, the final Version of Record (VoR) or the Author’s Accepted Manuscript (AAM), including, where possible, any images, illustrations, tables and other supporting content, must be free to view and download via an online publication platform, publishers’ website, or institutional or subject repository within a maximum of 12 months of publication. The AAM should be clearly marked as not the final published version.

The open access version must have a Creative Commons licence. A Creative Commons Attribution (CC BY) licence is preferred, but other Creative Commons licences are permitted. An Open Government Licence is also permitted when authors are subject to Crown Copyright. Third-party material may be included under a more restrictive licence or an 'All Rights Researved' basis.

UKRI recognise there may be instances where it is not possible to meet the open access requirements for long-form publications and appropriate exemptions may apply, see below.

Exemptions

UKRI recognises that there may be instances where meeting open access requirements for long-form publications is not possible. The following exemptions may then apply:

  • where the only appropriate publisher, after liaison and consideration, is unable to offer an open access option that complies withUKRI's policy.
    • this includes no self-archiving policy for monographs, book chapters or edited collections, and self-archiving of either the Version of Record or the Author’s Accepted Manuscript is not possible.
  • where a contract was signed with a publisher before 1 January 2024, that prevents compliance with the policy.
  • where a monograph, book chapter or edited collections is the outcome of a UKRI training grant and this is the only UKRI funding source acknowledged. UKRI encourages making such outputs open access but it is not required. 
  • where permission for reuse of third-party materials cannot be obtained, and no suitable alternative option is available to enable open access publication.
  • where Research England funding has been used but outputs cannot be attributed directly to Research England funding and no acknowledgement of Research England funding is expected or necessary.

If an exemption may apply, please contact openaccess@ncl.ac.uk. Exemptions should be discussed with the chosen publisher and the library. 

If you are publishing a trade book that acknowledges UKRI funding but is not open access, please also contact openaccess@ncl.ac.uk.

UKRI funds

UKRI will provide a dedicated open access fund for monographs, book chapters and edited collections from January 2024 when making the VoR open access on publication. This will be a centralised fund held by UKRI that organisations will apply for rather than individual authors or editors. Applications for this fund opened 28 November 2023. Please contact openaccess@ncl.ac.uk for further information.

If you believe your publication is eligible for UKRI funds please submit an application below.

Apply for UKRI long-form publication funds

UKRI will contribute up to the following maximums (inclusive of VAT, where applicable):

  • £10,000 for book processing charges
  • £1,000 for chapter processing charges
  • £6,000 for participation in an alternative open access model (not exceeding the total cost of participation), UKRI will fund up to another £3,000 where there are two or more eligible outputs

Up to £2,000 within the funding maximum for an output can be applied for to support costs associated with clearing permissions for third-party content to be included in the open access version of the publication. However, these costs should be accounted for in grant applications, where possible.

Publisher options

The pilot Jisc tool Open Access for Books offers an overview of publishers' book policies, which may help when considering options. More publishers will be added over time.

Definitions