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The Research Data Service aims to support FAIR data (Findable, Accessible, Interoperable and Reuseable). Sharing research data has many benefits, from increasing impact and visibility of research to creating new collaborations between data users and creators. Many research funders and publishers also mandate data sharing.

Data Sharing

A step-by-step guide to data sharing:

  1. check your funder’s data sharing requirements
  2. prepare data to be deposited, including how personal and sensitive data will be handled 
  3. choose a repository (see below)
  4. consider access conditions on the data (restrictions and embargoes)
  5. upload the data with supporting documentation and apply a licence to the data
  6. add a Data Access Statement to your research outputs, including publications
  7. add a data record to data.ncl if the data is held elsewhere


data.ncl is Newcastle University's research data repository that allows researchers to document, archive and publish datasets, where there isn’t a funder-specified or discipline-specific facility. The repository will make research data discoverable, promoting reuse, tracking impact, and potentially leading to new collaborations. Data deposited will be preserved for at least 10 years and in most cases openly accessed.


Other repositories

Where possible, we recommend using discipline-specific data repositories: you can find one for your subject via Some funders expect data to be deposited in specific data centres e.g. ESRC and NERC support dedicated data centres. Also consider whether any agreements with your collaborators include requirements for data deposit.