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Third Party Tool Integrations

Third Party Tool Integrations

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There are many university tools and third-party apps integrated directly into Canvas. Many, such as Office365 and Teams, are enabled at the account level and available immediately. Others can be added to your individual courses and, once configured, can be linked to through course modules and assignments.

Approved LTIs

ToolDescriptionSupported byAvailability
ReCap An interactive lecture capture resource which captures audio and visual material and makes it available online.  University University-wide
Turnitin A tool which allows electronic submission of assignments, similarity checking, and online marking and grading. University University-wide
Buddycheck A tool for peer evaluation of group work contribution. University University-wide
NUMBAS A web-based tool for e-assessment tool with an emphasis on Maths School of Maths, Stats and Physics University-wide
Zoom A cloud-based video conferencing service and a highly collaborative webinar tool. University University-wide
Teams A communications platform that enables workplace chat, video meetings and file storage (including collaboration on files) in one place. University University-wide
H5P A tool to create, share and reuse interactive learning content. University University-wide
NU Reflect A system designed by the University to support reflective learning personal tutoring. University University-wide 
Office 365   Office productivity apps such as Word, Excel and PowerPoint.  University  University-wide 

Approved for use without LTI integration

The following tools are not supported centrally by the University so this needs to be considered before you use them in your course. All the centrally supported tools can be found on the Digital Technologies webpage.

ToolDescription
Perusall An e-reader tool that allows students and faculty to annotate the assigned readings and engage the reading material in a style akin to social media posting
Kahoot An online game based learning tool
Padlet  An online digital noticeboard used for sharing ideas and posting on a common noticeboard.

Third-party tool integration approval process

The functionality in Canvas can be built upon and expanded by integrating 3rd party tools to support learning and teaching at Newcastle. One of the ways this can happen is via an LTI (Learning Tools Interoperability), a method for connecting various learning systems together and to share data between systems. This provides a seamless, integrated experience for users.

Examples of integrated tools and applications already available to Newcastle Canvas users are ReCap, Turnitin, NU Reflect, Library Reading List and H5P.

Each tool has its own policies and configurations and so there are a number of factors that must be reviewed before any integrations can be created. These include:

  • Accessibility
  • Data Security
  • Costs
  • Support 
  • Configuration

Integration request process

If you would like to request a third party tool to be integrated with Canvas, then please follow the process outlined:

  • Request - Start request process by completing a brief Impact Assessment form. If it is a paid for tool, then please see Review stage. 
  • Review - If the tool is approved at this stage, you will receive a confirmation email and will then need to raise a ticket with the NUIT Service Desk with the details of which course(s) in Canvas the tool needs to be added to and any instructions including the link to the tool's website.
  • If the email received states that tool requires further investigation, you will then need to complete a full Data Protection Impact Assessment (DPIA) which should be submitted to the Information Governance TeamPlease note that for any tool that is paid for, a full DPIA must be completed in the first instance.
  • Testing - NUIT will install the tool and will make it available for testing in Canvas.
  • Decision - Confirmation should be sent to NUIT to add the tool to the live course(s) once you are satisfied the tool is working as it should.
  • Go live - Training to be provided by the school/supplier and any final testing should be carried out in live environment. The tool can then be used.

Please note: Usage of all LTIs will be checked yearly to ensure they are being used. If an LTI collects more data than originally specified then it will be disabled pending investigation.

Data protection law

Through this process the most important question that the University needs to determine is “Does the application collect, store or process personal data?”. If the answer is 'Yes' then it will be subject to data protection law, regardless of whether it is a free or paid-for service. Even if the application does not require signup you will need to restrict your use of it to activities that do not involve personal data. 

Personal data can include email addresses used to create accountsnames or even photos of people

The software publisher should have a privacy policy that you can examine and the user agreement should make reference to data protectionFollowing recent rulings from the European Court of Justice, it is highly likely that US providers that had previously operated under Privacy Shield will now no longer comply with EU data protection legislation. Further information about General Data Protection Regulations can be found on the Information Governance webpage.